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Vice President of Finance
2 months ago
Vice President of Finance
Position Overview: The Vice President of Finance at Philadelphia Yearly Meeting (PYM) is tasked with overseeing all fiscal operations, which encompass operational, restricted, and capital budgets, financial strategy and analysis, risk assessment, and adherence to regulatory standards. PYM employs 25 individuals and manages a total budget of $4.5 million.
This role collaborates closely with the General Secretary (the CEO of PYM) to ensure that the organization consistently fulfills its fiduciary duties and pursues necessary financial initiatives. The Vice President of Finance works in tandem with the volunteer Treasurer of PYM, providing guidance on fiduciary, business, and policy matters to the General Secretary, the councils (the board of directors of PYM), and the Arch Street Meeting House Preservation Trust (ASMHPT), along with various committees associated with PYM and ASHMT.
The position supervises the Assistant Controller and maintains professional relationships with external financial advisors, including PYM's accountants and actuaries.
Key Responsibilities:
- Financial Strategy: Conducts analysis and forecasting to ensure PYM's long-term financial viability and success. Prepares operational, restricted, and capital budgets in collaboration with the General Secretary and ASMHPT. Guides budgets through the review and approval process while monitoring financial performance and adapting to changing circumstances.
- Operational Finance: Develops and enacts best practices to sustain the integrity of the organization's financial operations.
- Financial Reporting: Guarantees timely dissemination of pertinent financial information to staff, governance, PYM volunteer groups, and the community. Designs, implements, and maintains internal controls for the preparation and presentation of financial statements in compliance with US GAAP.
- Liquidity and Investments: Manages strategies to ensure sufficient liquidity for operational needs and oversees restricted funds to support granting functions and PYM programs. Monitors investments, both where PYM acts as trustee and where others manage funds benefiting PYM.
- Risk Management and Compliance: Ensures PYM's adherence to regulatory requirements as a nonprofit entity. Guarantees that PYM's restricted fund income aligns with donor intentions.
- Oversees the management and resources of PYM-owned facilities.
- Performs additional duties as assigned.
- Understanding of Quaker beliefs and practices, with a commitment to deepen this knowledge.
- A minimum of five years in executive management roles with escalating responsibilities in finance, accounting, or nonprofit management.
- Familiarity with nonprofit accounting standards and regulations.
- Experience with accounting software.
- Direct supervisory experience.
- Proven ability to manage multiple teams and complex projects involving diverse stakeholders.
- Strong written and verbal communication skills.
- Extensive experience in effectively communicating complex financial matters to internal and external parties, including Boards of Directors, volunteers, and constituents.
- Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
Preferred Qualifications:
- An active participant in the Quaker community or extensive experience with Friends' meetings; deep understanding of Quaker principles; established connections within the Quaker community; familiarity with Spirit-led decision-making processes.
Expectations for All PYM Employees:
- A welcoming demeanor and a commitment to serving community members, creating a positive first impression for external visitors. This includes genuine openness and appreciation for diverse cultural backgrounds, spiritual beliefs, and life experiences.
- PYM emphasizes three tiers of expectations for racial equity skills and competencies:
o Entry-level staff (Intern, Assistant, Associate): Candidates express interest in racial equity and are committed to expanding their understanding of racial inequity and its societal implications.
o Mid-level staff (Coordinator): Candidates demonstrate a solid understanding of racial equity and have shown an ability to manage effectively across differences.
o Senior-level staff (Managers with 5 or more years' experience with PYM or similar organizations): Candidates actively work towards racial equity, integrating their understanding of key concepts into their work and addressing the structural implications of policies and decisions.
- Familiarity with Quaker beliefs and practices, and/or a willingness to enhance this knowledge.
- Appreciation for the role of Quaker practices in PYM's operations, including active participation in business sessions.
WORKING ENVIRONMENT: PYM's offices are situated in a sustainable building in the heart of Philadelphia. Currently operating in a hybrid model (minimum of 2 days in the office), PYM staff enjoy a collegial and supportive workplace culture. The building complex hosts various nonprofits engaged in local, regional, and international missions, surrounded by cultural institutions, dining options, and parks.
Time and Travel Expectations: This is a full-time, exempt position. Full-time at PYM is defined as 35 hours per week, with flexible work hours to accommodate personal needs. Staff are expected to travel throughout the four-state region of PYM and may work evenings and weekends on occasion.
Compensation and Benefits: This position reports to the General Secretary. The salary range is competitive, with comprehensive benefits including medical, dental, and life insurance, retirement plans, generous paid time off, and a flexible work schedule allowing for remote work options.
