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Administrative Support Specialist

2 months ago

Mechanicsburg, Pennsylvania, United States House Doctors of Mechanicsburg and Harrisburg Full time
Job OverviewBenefits:
  • Dental coverage
  • Health coverage
  • Paid leave
  • Vision coverage

Are you ready to be part of a recognized team that excels in customer service and value?

WHO ARE YOU?

You are a dynamic, well-structured, innovative problem solver and goal-oriented collaborator who thrives in a stimulating and enjoyable atmosphere. You are eager to work diligently, earn competitive compensation, and acquire practical business experience. You are enthusiastic about contributing to a team that aims to transform every customer into a loyal advocate for our organization. You are dedicated to achieving your maximum potential in a nurturing educational setting.

WHAT WE PROVIDE?
  • Attractive compensation framework
  • Comprehensive health and dental insurance package
  • Paid holidays and vacation time
  • Opportunities for growth and advancement within a distinguished franchise
  • Full-time employment
  • Core values include craftsmanship, continuous improvement, integrity, open-mindedness, and teamwork
  • Achieve a healthy work-life balance with no weekend work obligations
  • Paid training and career development offered
  • A collaborative team environment
POSITION SUMMARY

This role is designed for highly organized and customer-focused individuals who are passionate about delivering exceptional outcomes. If you are an outgoing, methodical professional, this is an excellent opportunity to grow alongside a rapidly expanding company. In this vital position, you will assist in overseeing daily office functions, including providing administrative assistance to the team. You will collaborate closely with management to handle communications and support sales and customer service through various channels.

KEY RESPONSIBILITIES:
  • Data entry, reporting, and analytical assistance
  • Management of collateral inventory
  • Job scheduling, confirmations, and supply orders
  • Engaging with clients to ensure outstanding customer service
  • Handling feedback from clients, business partners, and suppliers
  • Overseeing employee and subcontractor documentation
  • Posting job advertisements and coordinating interviews
  • Invoicing and payment processing
  • Payroll management
  • Support for trade associations and industry groups
  • Coordinating digital marketing initiatives and responding to inquiries
  • Representing the company within the local community and networking with potential clients as opportunities arise
SKILLS AND QUALIFICATIONS:
  • Minimum of 2 years of experience in office administration
  • Excellent written and verbal communication abilities
  • Detail-oriented and exceptionally organized
  • Proficient in general office technology and software, including Google Workspace
  • Prior experience with recruitment and payroll systems is advantageous
  • A relevant degree or certification is a plus
  • Basic accounting knowledge is beneficial
  • Ability to learn and utilize basic computer programs and systems
  • Friendly demeanor and commitment to exceptional customer service
  • Strong work ethic and reliability
Compensation
Hourly: $16 - $18 / hour