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Administrative Manager

2 months ago

Florida, United States Career Group Full time

Job Summary: We are seeking a highly organized and detail-oriented Administrative Manager to join our team at Career Group. As an Administrative Manager, you will be responsible for providing exceptional support to our team and ensuring the smooth operation of our office.

Key Responsibilities:

  • Front Desk Operations: Greet and welcome visitors in a professional and friendly manner, receiving mail, documents, packages, and courier deliveries, and distributing them within the office.
  • Office Maintenance: Maintain the organization of shared spaces, including the conference room, pantry, and supply closet.
  • Meeting and Event Coordination: Assist in scheduling and coordinating meetings and company events.
  • Vendor Management: Act as a point of contact for external vendors, handling vendor invoices and providing additional support as needed.
  • Inventory Management: Manage inventory of office supplies, snacks, and other essentials, reordering when needed.
  • Errands and Administrative Tasks: Handle errands for the office, including restocking supplies, key cutting, mail drop-offs, and other daily operational tasks.
  • General Administrative Duties: Support general administrative duties, such as filing, data entry, and record maintenance.
  • Document Management: Perform necessary tasks, such as scanning, copying, and organizing documents.

Requirements:

  • Confidentiality and Attention to Detail: Ability to maintain high levels of confidentiality, accuracy, and attention to detail.
  • Communication Skills: Excellent written and verbal communication skills.
  • Technical Skills: Proficiency in MS Office 365 Outlook & Word, basic proficiency in Excel, PowerPoint, Teams, and Zoom, and experience with SharePoint & OneDrive is a plus.
  • Time Management: Effective multitasking skills to meet deadlines.
  • Reliability: Must have reliable transportation for office errands.

What We Offer: Please submit your resume in Word format for immediate review.