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Administrative Assistant

2 months ago

Cape Coral, Florida, United States Mississippi State University Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Mississippi State University. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our office.

Key Responsibilities
  • Perform a wide range of administrative tasks, including data entry, record-keeping, and correspondence.
  • Provide exceptional customer service to internal and external stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
  • Assist with the coordination of meetings, events, and travel arrangements.
  • Maintain accurate and up-to-date records, files, and databases.
  • Operate office equipment, including computers, printers, and copiers.
  • Perform basic bookkeeping functions, including invoicing and reconciliations.
  • Develop and maintain databases, spreadsheets, and other documents as needed.
  • Sort, screen, and distribute incoming and outgoing mail.
  • Prepare and edit documents, reports, and presentations.
  • Perform other administrative tasks as assigned.
Requirements
  • High school diploma or equivalent required.
  • Two years of experience in an administrative role, preferably in an academic or research setting.
  • Excellent communication, organizational, and technical skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office and other software applications.
  • Ability to work independently and as part of a team.
Working Conditions

The successful candidate will work in a fast-paced office environment, with frequent interruptions and deadlines. The position requires the ability to work irregular hours, including evenings and weekends, as needed.