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Accounts Receivable Specialist

2 months ago

Medford, Oregon, United States HireVenture Full time
Job Overview

Position Summary:

HireVenture is in search of a meticulous Billing Coordinator to enhance our Accounting Department. This role is pivotal in managing the billing cycle, ensuring precise and prompt invoicing and collections. The Billing Coordinator will be responsible for data compilation, invoice preparation, and delivering exceptional customer service while collaborating with various departments to uphold accuracy and address any discrepancies.

Key Responsibilities:

  • Generate detailed statements and invoices, accurately documenting amounts owed for services provided.
  • Work closely with Purchasing, Service, and Sales teams to guarantee timely billing of service work orders.
  • Reconcile finalized work orders in Salesforce to produce customer invoices, utilizing source documents such as quotes, emails, technician notes, and vendor invoices.
  • Address discrepancies in billing records, collaborating with team members across the organization as necessary.
  • Follow up on overdue accounts and maintain communication with clients to relay or gather account information.
  • Deliver high-quality customer support, responding to inquiries regarding account and billing specifics.
  • Input customer invoices into designated customer portals as required.
  • Manage incoming calls and direct them to the appropriate team member.
  • Execute other related tasks as assigned by management.

Qualifications:

  • High school diploma or GED, or one to three months of relevant experience and/or training, or an equivalent combination of education and experience.
  • Proficient in Microsoft Office Suite; familiarity with Salesforce is advantageous.
  • Exceptional attention to detail.
  • Able to thrive in a fast-paced environment and manage multiple tasks effectively.
  • Strong customer service and communication abilities.

Supervisory Role:

  • This position does not entail supervisory responsibilities.

We are looking for a dependable and committed individual who can manage the billing process with accuracy and contribute to the overall efficiency of the Accounting Department.

Note: This job description is designed to provide a general overview of the responsibilities and requirements of the position. It is not an exhaustive list of all duties, responsibilities, and skills required. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Equal Employment Opportunity: HireVenture is an equal opportunity employer and values diversity. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Confidentiality Notice: This job description and any accompanying attachments are confidential and may contain privileged information intended solely for the use of the individual or entity to whom they are addressed. If you have received this communication in error, please notify the sender immediately and delete the original message.

Copyright: This job description is copyrighted by HireVenture. Unauthorized use, reproduction, or distribution of this material is strictly prohibited without the written consent of HireVenture.

Disclaimer: The information provided in this job description is subject to change without notice. Please refer to the latest version of the job description available on our website for the most up-to-date information.