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Accounting and Office Support Specialist

2 months ago

Houston, Texas, United States i3 Verticals Management Services, Inc. Full time
Position Overview

JOB TITLE: Bookkeeper/Front Office Coordinator

FLSA STATUS: Salary Non Exempt

DEPARTMENT: Public Sector Finance

REPORTS TO: Director of Finance, Public Sector

SUPERVISORY RESPONSIBILITIES: None

JOB LOCATION: Varies

TRAVEL: 0-10%

Key Responsibilities

The incumbent will be responsible for a variety of essential functions, including but not limited to:

  • Managing incoming calls with professionalism and directing them to the appropriate personnel.
  • Overseeing the company voicemail system and ensuring messages are relayed accurately.
  • Welcoming visitors and providing assistance as needed.
  • Handling incoming and outgoing correspondence, including mail and packages.
  • Maintaining inventory levels for office supplies and breakroom essentials.
  • Coordinating maintenance and inspections for the office premises.
  • Facilitating company communications through email correspondence and memos.
  • Managing shared calendars for scheduling purposes.
  • Verifying and processing vendor invoices for timely payment.
  • Applying cash for customer payments accurately.
  • Generating reports on aged accounts receivable.
  • Cross-training and assisting with billing procedures.
  • Addressing client chargebacks effectively.
  • Performing filing, scanning, and copying of documents as required.
  • Organizing office events and activities.
  • Executing additional duties as assigned.
Qualifications

Minimum Requirements:

  • High School Diploma or equivalent, along with a minimum of 2 years of experience in an office or clerical role.
  • Proficiency in Excel spreadsheets is essential.
  • Exceptional time management skills with a proven track record of meeting deadlines.
  • Strong organizational abilities complemented by excellent verbal and written communication skills.
  • Demonstrated work ethic, including a commitment to completing tasks efficiently.
  • Ability to maintain composure in a fast-paced team environment while managing multiple responsibilities.
  • Critical thinking skills to enhance process efficiency.

Preferred Qualifications:

  • Associate degree in office administration or a related field, or 2+ years of office and bookkeeping experience in lieu of a degree.