Experienced Payroll Specialist

4 weeks ago


Kansas City, United States Prairie Fire Resources Full time
Job Summary

Prairie Fire Resources is seeking an experienced payroll professional to manage end-to-end payroll processes for our diverse clientele. This role requires a seasoned payroll specialist with over 3 years of experience, possessing a deep understanding of payroll policies, federal and state labor compliance, and overtime laws across multiple states.

Key Responsibilities
  • Execute day-to-day payroll operations, managing weekly, semi-monthly, and monthly client payroll across multiple states.
  • Navigate intricacies such as wage garnishments and payroll deductions with meticulous attention to detail.
  • Conduct seamless transfers to various third parties, handling retirement contributions, payroll taxes, wage assignments, and garnishments.
  • Lead month-end close processes, involving agency reporting, comprehensive general ledger auditing, and the adept preparation and posting of journal entries.
  • Execute quarterly and annual processes, ensuring accurate filing of crucial reports such as 941, 940, W2, and others.
  • Maintain a steadfast commitment to compliance with federal and state labor policies and regulations.
  • Collaborate with clients and their business partners to define, establish, and optimize payroll systems, processes, and procedures.
  • Implement controls to ensure a well-mitigated risk environment for the client.
  • Facilitate the seamless set-up and implementation of new payroll clients, ensuring a smooth transition and optimal integration into existing systems.
  • Conduct routine audits and analyses of client payrolls, ensuring continuous accuracy and proactively contributing to the evolution of processes.
  • Address ad hoc client requests with flexibility and responsiveness, showcasing a commitment to client satisfaction.
  • Develop and refine comprehensive Standard Operating Procedures (SOPs) for payroll processes, ensuring a structured framework for consistency and excellence.
  • Work alongside, assist, and provide training to fellow colleagues on payroll principles and client-specific processes, fostering a culture of shared expertise.
Requirements
  • 3+ years' of hands-on experience in a Payroll role
  • Bachelor's degree in Accounting or a similar field is a bonus
  • Strong working knowledge of payroll policies, federal and state labor compliance, and overtime laws in multiple states.
  • General understanding of accounting principles.
  • Highly proficient in using payroll software
  • Ability to work in multiple payroll systems in conjunction with one another
  • High level of accuracy with minimal errors in all work
  • Ability to work closely with internal and external customers in a professional manner
  • Ability to work in an environment of continuous process improvement.
  • Ability to meet deadlines and handle multiple tasks at a time with minimal supervision
What We Offer
  • Health and Well-being: Enjoy 100% paid Medical, Dental, and Vision plans, ensuring your health is a top priority.
  • Flexible Work Environment: Embrace a hybrid work setting that accommodates both in-office collaboration and remote flexibility.
  • Financial Security: Secure your financial future with 401k Matching as part of our basic safe harbor plan, ensuring a prosperous retirement.
  • Continuous Development: Ignite your growth with ongoing personal and professional development opportunities. Benefit from Health & Wellness Reimbursement to support your well-being and Professional Development Reimbursement for continuous learning.
  • Innovation Encouraged: Share your ideas for process improvements in our innovation-friendly environment.
  • Career Advancement: Explore room for advancement in our growing organization.
  • Wellness in the Workplace: Energize your days with well-stocked snack stations for a positive and vibrant atmosphere.
  • Family Support: Take advantage of our Paid Parental Leave to prioritize family commitments.
  • Time Off: Benefit from 3 weeks of Paid Time Off, 7 Holidays, and a Floating Holiday. Additionally, take advantage of volunteer time off to contribute to causes you care about.
  • Dynamic Culture: Join a collaborative and innovative team that values trust and embraces a fun work environment.


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