Surgical Services Line Coordinator

1 week ago

Salem, Oregon, United States Mass General Brigham Medical Group, Inc. Full time
About Us

Mass General Brigham Medical Group, Inc. represents the merger of separate community medical groups within the Mass General Brigham system into one harmonized and high-performing organization.

The Opportunity

The Surgical Service Line Coordinator works under the direction of the Materials Manager to coordinate and supervise the activities essential to the safe and efficient performance of the ambulatory surgery center.

The service line coordinator works with Materials Management, Mass General Brigham Materials Management, Supervisors, and Vendors to ensure proper inventory levels of owned and consigned implants are always present.

The service line coordinator works with the clinical service providers and surgeons/surgical offices, reviewing the surgical schedule in advance to anticipate the need for implants, instruments, and equipment.

Ensures all required implants, instruments, and equipment are available prior to surgery. Establishes and maintains processes and systems that ensure that vendors are aware of the need for loaned instruments, implants, and equipment.

Ensures that vendors and surgeons follow MGB policy for the introduction of new products. Assists in maintaining preference cards.

The service line coordinator maintains invoice tracking and approval process. Works collaboratively to maintain implant supply and collaborates with vendors to manage consignment items.

The service line coordinator collaborates with Perioperative Leaders to monitor throughput processes and ensure that established throughput processes are followed in the surgical setting.

As part of the Perioperative Leadership team, actively participates in developing and implementing improvements in the throughput process. Monitor equipment, instrument, and implant use and makes recommendations.

Provides regular reports on utilization and assists Senior Administrative manager within budget projections and reports.

Responsibilities
  • Coordinate and supervise activities essential to the safe and efficient performance of the ambulatory surgery center
  • Work with Materials Management, Mass General Brigham Materials Management, Supervisors, and Vendors to ensure proper inventory levels of owned and consigned implants
  • Review surgical schedule in advance to anticipate the need for implants, instruments, and equipment
  • Ensure all required implants, instruments, and equipment are available prior to surgery
  • Maintain processes and systems to ensure vendors are aware of the need for loaned instruments, implants, and equipment
  • Ensure vendors and surgeons follow MGB policy for the introduction of new products
  • Maintain invoice tracking and approval process
  • Collaborate with Perioperative Leaders to monitor throughput processes
  • Participate in developing and implementing improvements in the throughput process
  • Monitor equipment, instrument, and implant use and makes recommendations
  • Provide regular reports on utilization and assist Senior Administrative manager within budget projections and reports
Requirements
  • High school diploma or GED required
  • Bachelor's degree preferred
  • Minimum 5 years' experience in OR purchasing and/or Materials Management experience
  • Previous Surgical Tech experience a plus
  • Previous purchasing and/or materials management experience
  • Must have a working knowledge of surgical procedures and supplies
  • Excellent communication skills and ability to collaborate closely with individuals from various backgrounds and professional expertise
  • Proficient computer skills for spreadsheet, word processing required
  • Operating room environment experience required
  • Preferred experience using computerized purchasing systems
  • Preferred experience with EPIC
  • Proficiency in Microsoft Office suite (Excel, Word, Access, Outlook)
Work Environment

Mass General Brigham Medical Group, Inc. is an Equal Opportunity Employer.

We are committed to creating a diverse and inclusive work environment that values and respects the contributions of all employees.

We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

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