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Administrative Coordinator

2 months ago

Lakeland, Florida, United States Metrc, LLC Full time
Job Overview

ABOUT METRC

Metrc is a leading provider of cannabis regulatory systems in the United States, experiencing rapid growth as it expands globally. Our comprehensive solution integrates advanced software, radio-frequency identification (RFID) technology, a dedicated customer support team, and a secure database to effectively track and trace cannabis throughout its lifecycle—from cultivation and harvest to processing, testing, transport, and sale.

POSITION SUMMARY

The Executive Assistant is essential in ensuring the smooth operation of executive leadership at Metrc. This role encompasses a variety of administrative responsibilities, including managing executive schedules and fostering effective communication among executives and stakeholders. The ideal candidate will exhibit outstanding organizational abilities, professionalism, and discretion, with a strong capacity to manage sensitive information confidentially.

PRIMARY RESPONSIBILITIES

Key responsibilities include:

  • Upholding Metrc's Leadership Principles.
  • Providing comprehensive administrative support, including drafting emails, memos, and other communications on behalf of executives.
  • Coordinating meetings, travel arrangements, and handling correspondence for the executive team.
  • Maintaining accurate corporate records, presentations, documents, and reports.
  • Performing basic accounting and bookkeeping tasks.
  • Organizing meetings, including scheduling, sending reminders, and arranging catering as needed.
  • Answering incoming calls professionally and accurately relaying messages.
  • Welcoming visitors and directing them to the appropriate departments.
  • Managing the executive's calendar, prioritizing appointments and sensitive matters.
  • Handling confidential information with the highest level of discretion.
  • Coordinating travel logistics and creating detailed itineraries.
  • Utilizing various software applications, including word processing, spreadsheets, and presentation tools to prepare reports and special projects.
  • Demonstrating professionalism in all interactions and maintaining integrity.
  • Proactively building positive relationships, anticipating needs, and addressing concerns to enhance collaboration and efficiency.
  • Performing additional duties as assigned.

QUALIFICATIONS AND SKILLS

  • 2-3 years of experience as an Executive Assistant or in a similar role supporting C-level executives.
  • Exceptional time management skills and ability to meet deadlines.
  • Strong verbal and written communication abilities.
  • Well-developed organizational skills with the capacity to multitask.
  • Effective problem-solving and decision-making skills.
  • Ability to act as a gatekeeper and escalate pertinent information to executives as necessary.
  • Proficiency in standard office equipment usage.
  • Capability to work independently with minimal supervision.
  • Strong interpersonal skills and a high level of professionalism.
  • Meticulous attention to detail.
  • Familiarity with Microsoft Office Suite and other relevant software is advantageous.
  • Relevant educational background or equivalent experience is preferred.

WORK ENVIRONMENT

  • This is an in-office position, typically requiring attendance four days a week or more based on executive needs.
  • Frequent sitting and communication are required.
  • Visual acuity is necessary for operating equipment and reading technical documents.
  • Must be able to lift up to 15 pounds occasionally.

The above description outlines the general responsibilities and requirements for this position. It is not intended to be an exhaustive list of duties or physical requirements. Management reserves the right to assign or reassign duties as necessary.

Metrc is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace.