Project Coordinator

1 week ago

Lakeland, Florida, United States hrEdge Consulting Full time
Job Title: Project Coordinator/Scheduler

Grindley Williams Engineering is seeking a highly organized and detail-oriented Project Coordinator/Scheduler to join their team. This full-time, W2 employment opportunity is perfect for individuals who enjoy working in a fast-paced environment and are passionate about delivering exceptional results.

Job Summary:

The Project Coordinator/Scheduler will play a critical role in enhancing the effectiveness of the forensic department by coordinating and providing professional administrative support to the team. This includes scheduling assignments, communicating with clients, and maintaining up-to-date project information across multiple databases.

Key Responsibilities:
  • Coordinate engineers' schedules by initiating calls to homeowners or their representatives to set up site visits and updating calendars and databases
  • Communicate regularly with clients regarding scheduling updates, scheduling timeframes, and assignment details
  • Verify correct project information (scope of work, homeowner name, address, contact information, etc.)
  • Maintain up-to-date project information across multiple databases as new information/supplemental documents are received
  • Communicate with engineers and technicians regarding schedules, project details, and appropriate equipment to accomplish inspections
  • Work closely with other schedulers to ensure balanced scheduling timeframes and engineer workloads
  • Provide general administrative support and other miscellaneous tasks as needed
Requirements:
  • High school diploma or equivalent required. Associate degree preferred.
  • Minimum 2 years in an administrative role. Previous work experience in an engineering company is preferred.
  • Must have experience in technology-based office management and/or office support (Microsoft Word, Adobe Acrobat, Excel, and Outlook).
Personal Qualities and Skills:
  • Ability to perform administrative tasks with a high level of attention to detail and organization.
  • Ability to effectively prioritize tasks and time demands in a fast-paced environment.
  • Ability to multi-task and adapt to last-minute requests and changes.
  • Ability to follow and apply procedures.
  • Ability to work independently and/or collaboratively.
  • Ability to work well with various personalities within the organization and community.
  • Must be a team player with a high level of professionalism and a positive attitude.
Language/Communication Skills:
  • Must possess excellent verbal and written communication skills.
  • Ability to respond effectively to common inquiries from internal and external sources.
  • Ability to communicate professionally with various personalities and attitudes.
  • Bi-lingual (Spanish) is a plus.
Reasoning Ability:
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
Physical Requirements:
  • Ability to sit and stand for long periods of time
  • Must be able to reach, grasp, feel, and see up close and from afar
  • Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation
  • Must be able to communicate verbally and in written form

Grindley Williams Engineering fosters a culture of teamwork and recognizes the critical role each person plays in achieving the success of their clients and the company. The team is comprised of passionate and hard-working individuals who are committed to excellence, and they are seeking like-minded individuals to join them in this mission.

The Project Coordinator/Scheduler will play a vital role in supporting the team's mission and values, which include being a trusted partner for clients and the community, providing diversified engineering services, emphasizing education, responsiveness, clarity, and value, ensuring public safety, health, and welfare, and committing to individually and collectively adding value, strength, and beauty to the built environment.

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