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Word Processing Specialist

2 months ago

Newark, New Jersey, United States SourcePro Search, LLC Full time
{"Job Title": "Word Processing Specialist", "Job Summary": "We are seeking a highly skilled Word Processing Specialist to join our team at SourcePro Search, LLC. As a key member of our administrative support team, you will be responsible for providing exceptional document production and technical assistance to our staff and clients.

Responsibilities:

* Handle complex document production and be proficient in iManage, Advanced Word, Excel, PowerPoint, Adobe Acrobat, Best Authority, Westlaw, Lexis, Aderant, and similar software;
* Assist with applications upgrade, testing and recommendations;
* Assist with the creation of document templates, document clean up and conversion;
* Create and revise complex legal documents adhering to Firm's styles and guidelines;
* Provide technical assistance through helpdesk ticketing system in-person, via e-mail and phone;
* Assist with the creation/editing of table of authorities and table of contents using best authority; hyperlinking utilizing Westlaw and Lexis; bookmarking and PDF editing;
* Assist with data entry using various software applications and/or transcripts of analog/digital dictation; (BigHand, DVD, CD, online links);
* Knowledge and competence in e-filing in both federal and state courts in NJ/NY;
* Knowledge and competence for in-person/virtual notarization;

Requirements:

* Advanced knowledge of Microsoft Suite (Outlook, Word, Excel, PowerPoint) Windows 10/11, Office 365, iManage;
* Strong organizational, customer service and problem-solving skills;
* Strong oral and written communication skills;
* Extraordinary attention to details;
* Ability to work collaboratively with lawyers, staff and clients, while demonstrating strong teamwork and positive attitude;
* Ability to work on projects, in a rapidly changing environment and provide timely, high-quality and accurate work product;
* Ability to multitask and effectively meet deadlines;
* Ability to quickly learn new technology and develop computer skills to meet users' needs;
* Ability to handle confidential material in a discreet manner;

Education and Experience:

* Minimum HS diploma
* Minimum of 5 years law firm secretarial and/or word processing experience;

Note:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

", "Language": "en-US"}