Executive Support Specialist

3 days ago


Jersey City, New Jersey, United States Malibu Events Promo Full time

Malibu Events Promo

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team in New Jersey. As an Executive Support Specialist, you will play a pivotal role in ensuring the smooth operation of our office.

About the Role:

  • You will be responsible for managing schedules, coordinating meetings and events, handling correspondence, and maintaining office supplies.
  • You will assist with basic accounting tasks, such as processing invoices and expense reports.
  • You will provide general administrative support to team members as needed.

Responsibilities:

  1. Manage calendars and schedule appointments.
  2. Coordinate meetings and events, including preparing materials and arranging logistics.
  3. Handle incoming and outgoing correspondence, including emails and phone calls.
  4. Maintain organized filing systems and databases.
  5. Assist with basic accounting tasks, such as processing invoices and expense reports.
  6. Provide general administrative support to team members as needed.

Qualifications:

  • A high school diploma or equivalent; associate's or bachelor's degree preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and work efficiently in a fast-paced environment.

Benefits:

  • A competitive salary range: $39,000 - $54,000 per year.
  • Health insurance benefits.
  • Retirement savings plan with employer matching.
  • Paid time off and holidays.
  • Opportunities for professional development and growth.


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