Procurement Specialist

4 weeks ago

Seattle, Washington, United States Expeditors Full time
Job Summary

Expeditors is seeking a skilled Procurement Specialist to join our team in the Office of Strategy Management. As a key member of our 3PSS team, you will play a critical role in supporting our company's technology needs by strategically sourcing third-party products and services.

Key Responsibilities
  • Lead teams through the source selection process, culminating in a final contract and obtaining all required approvals for execution.
  • Function as a liaison with business partners on agreements and procurement projects impacting information needs, data, systems, contracts, policies, and procedures.
  • Engage with vendors on request for proposal and/or single-source procurements on contract scope, terms, and conditions, pricing, supporting documentation, and all other elements required for selecting a vendor and finalizing a contract.
  • Act as a liaison with business partners on agreements and special projects impacting information needs, data, systems, contracts, policies, and procedures.
  • Lead/support the development of procurement-related management reporting.
  • Work closely with other members of the 3PSS team to manage procurement backlog and share procurement project progress.
  • Provide high-level customer service to all levels of the organization, from IS teams up to and including senior executives.
  • Engage effectively with the IT Purchasing group to ensure seamless management of financial approvals and invoicing.
  • Assist in development and maintenance of contracts documentation for accurate tracking, history, and audit purposes.
  • Support the communication of department guidelines, initiatives, and achievements through presentations and status reporting.

Requirements
  • Experience in software licensing and professional services contracts, standardized procurement processes, and negotiations.
  • Experience following a standard procurement lifecycle, including conducting a request for proposal, evaluating vendor proposals, marking up contract documents to meet company terms and conditions, negotiating pricing and specific terms, closing contracts, and following internal procedures for contract approval and signing.
  • Ability to manage multiple procurement projects at once, juggling competing priorities effectively while maintaining positive working relationships with business partners.
  • Ability to interpret and explain contracts, their terms, and their implications.
  • Experience with supplier scorecards and defining key performance indicators.
  • Some experience with improving and streamlining procurement processes.
  • Uphold Expeditors culture as a representative of the company to business owners and outside vendors.
  • Excellent written and verbal communication skills, time management, and organizational skills.
  • Experience and proficiency with Microsoft tools, including SharePoint, OneNote, and Office; experience with Azure DevOps a plus.

Preferred Qualifications
  • Passion for contracts work, with a proven track record of effectively managing sourcing projects, from small vendor renewals to large enterprise deals.
  • 8+ years of experience in software licensing and professional services contracts.
  • Experience in defining and improving acquisition strategies and overall procurement processes, including developing a category or provider-specific procurement strategy, improving customer service levels through provider consolidation, B2B implementation, new pricing models, and/or recommended tools and procurement process improvements.
  • Experience implementing and using Contract Lifecycle Management (CLM) tools.

Additional Information
Expeditors offers excellent benefits, including paid vacation, holidays, flexible days, paid sick time, 401(k) retirement savings plan with employer match, employee stock purchase plan, medical, prescription drug, dental, and vision coverage, health savings account, life and disability insurance, paid parental leave, dependent care flexible spending account, commuter benefit, employee assistance program, training and personnel development program, educational assistance and reimbursement, and more.

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