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Clerical Support Specialist

2 months ago

Waterford, California, United States Waterford Unified School District Full time
About the Employer

Welcome to the Waterford Unified School District.

We appreciate your interest in becoming part of the Waterford USD community. Our district prides itself on having skilled personnel, exceptional development opportunities, robust support systems, and a dynamic mission. The core purpose of Waterford USD is to provide services and support to our educational institutions alongside various other organizations, as we pursue excellence for our preschool and school-aged children.

Waterford USD is dedicated to empowering our employees, being attentive to the needs of our stakeholders, and exemplifying integrity and respect in our actions and communications.

Vision Statement:
Committed to excellence, achievement, and success.

Mission Statement:
Waterford USD, in collaboration with families and the community, is devoted to fostering:
* A secure, healthy, and supportive environment
* Academic excellence and achievement for all students
* Well-rounded, successful individuals with personal integrity
* Self-directed and collaborative learners who are prepared for college and careers
* Diverse educational opportunities
* Critical thinking and creative expression.

Job Description / Essential Elements:

DEFINITION
Under supervision, this role involves performing a variety of clerical and general office tasks, including utilizing a typewriter and computer to act as an office receptionist, addressing routine inquiries, and directing individuals to the appropriate offices, along with other related duties as necessary.

ESSENTIAL DUTIES
1. Execute general clerical and office tasks, including typing, proofreading, filing, checking, and recording information.
2. Type and input data from rough drafts, notes, or oral instructions, including various records, test materials, reports, memoranda, tables, lists, and other documents.
3. Enter information into a management information storage and retrieval system and complete forms, some of which may be confidential.
4. Prepare various materials for duplication and printing.
5. Operate a range of office machines and equipment, including computers.
6. Sort and file documents and materials according to a predetermined classification system.
7. Maintain alphabetical, numerical, index, and cross-reference files.
8. Perform arithmetic calculations and post to statistical records.
9. Review simple financial records and documents for clerical and arithmetic accuracy, completeness, and compliance with established procedures.
10. Process outgoing letters, documents, and forms.
11. Receive, sort, and distribute incoming mail.
12. May occasionally transcribe materials using transcription equipment.
13. May contact parents to verify student absences.
14. May administer routine first aid and contact appropriate personnel in the event of serious illness or injury.
15. Answer the telephone and provide callers with routine information and data.
16. May occasionally operate a private branch telephone switchboard.
17. Assist the public and office visitors by answering routine inquiries, providing information and data, and directing them to the appropriate offices.
18. May independently compose routine letters and memoranda.
19. Schedule appointments and receive visitors.
20. May receive and distribute instructional materials or equipment.
21. May assist in scheduling substitute staff.
22. Perform other related duties as required.

QUALIFICATIONS
Knowledge of:
English usage, spelling, grammar, and punctuation;
Standard office machines and equipment, including computers;
Numerical, alphabetical, and subject matter filing systems;
Basic first aid techniques and procedures, as required by the assignment.

Ability to:
Learn and apply standard office procedures and operate modern office equipment skillfully and efficiently;
Perform routine general office and clerical work with speed and accuracy;
Type or keyboard at a net corrected speed of 40 words per minute;
Communicate effectively in oral and written form;
Understand and carry out oral and written directions;
Establish and maintain cooperative working relationships.

PHYSICAL DEMANDS
The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions.

1. Individuals in this position classification will exert 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
2. This type of work involves sitting most of the time, but may involve walking or standing for brief periods.
3. Perceiving the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business-related equipment, and handling various materials and objects are important aspects of this job.

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

EXPERIENCE AND EDUCATION
Any combination of experience and training that would likely provide the required knowledge and skill is qualifying. A typical way to obtain the required knowledge and skill would be:

Experience:
None required.

Education:
Twelfth grade equivalent supplemented by training or coursework in typing, filing, and office practices.

Requirements / Qualifications
  • Letter of Introduction
  • Letter(s) of Recommendation (3)
  • Proof of HS Graduation (Copy of Diploma, GED Certificate or High School Transcript)
  • Resume
  • TB Screening Result
Comments and Other Information

Must pass WUSD Basic Skills Test.