Senior Administrative Assistant, Production Associate

5 days ago

Irvine, California, United States Jones Lang LaSalle IP, Inc. Full time
Job Summary

This role will provide administrative and production support to Producers and Production Support in real estate transactions from start to finish.

Main Responsibilities
  • Provide administrative support, including typing correspondence, scheduling appointments, and organizing calendars.
  • Assist Producers and Analysts in preparing marketing materials, such as request for proposals, fee agreements, and offering memorandums.
  • Manage internal web-based databases, update deal statuses, and send email blasts.
  • Take initiative to support Producers with high-priority projects, identify problems, and alert team members.
  • Respond to inquiries from clients and provide information as needed.
  • Organize and file important deal-related correspondence.
  • Coordinate graphic design with the design team and work with vendors to arrange photography.
  • May require some receptionist relief duties.
  • Back up support to other Administrative Assistants as needed.
  • Must be able to work overtime on short notice.
Requirements
  • Minimum 3-5 years of related administrative, marketing, or communications experience.
  • Excellent communication, organizational, grammatical, and time-management skills.
  • Ability to prioritize, multitask, and meet tight deadlines.
  • Ability to work in a fast-paced, team-oriented environment.
  • Demonstrate problem-solving, decision-making, and analytical skills.
  • Commercial Real Estate experience preferred.
Education
  • Real Estate/Finance background is preferred.
  • High School graduate required/college a plus.
Computer Skills
  • Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version).
  • Database experience is a plus.
Environment

Office - work with computers, copiers, and scanners.

Estimated Total Compensation

$65,000.00 - $75,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity, and alignment with market data.

Location

On-site - Irvine, CA

Job Tags

CMG

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, including the online application and/or overall selection process, you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA), please view our Supplemental Privacy Statement, which describes your rights and disclosures about your personal information.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

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