Assistant Manager, Design Operations Coordinator

2 weeks ago


New York, New York, United States Oakwood Village Full time

At Oakwood Village, we are seeking an experienced Assistant Manager to oversee the design team's schedules, maintain and develop department workflows, and act as a liaison to the editorial, production, managing editorial, publicity, marketing departments and out of house vendors.

Key Responsibilities:

  • Manage project deadlines and key milestones
  • Update and implement workflows as departmental needs evolve
  • Track department materials such as book images, PME forms, launch meeting materials, cover reveal images, and award stickers
  • Liaise with other departments to manage material requests
  • Liaise with out of house vendors, communicate deadlines and priorities, represent company values and standards
  • Manage company cover meetings and agendas/communications related to these meetings
  • Assist with seasonal title assignments
  • Complete data entry and run reports from Biblio
  • Maintain design drive resources
  • Gather/organize materials for company meetings

Requirements:

  • Expert use of Google Suite, Microsoft Excel, Microsoft Word, Mac Platform, skilled at data entry and running reports
  • Impeccable organizational skills and ability to multitask
  • Proactive with tracking schedules and managing projects
  • Ability to create and implement new processes
  • Strong problem solver and collaborator
  • Strong written and verbal communication skills
  • Firm knowledge of the bookmaking process, from early stages to printed books

Ideal Experience:

  • 3-5 years publishing experience
  • Production editorial, managing editorial, and production management experience is a plus
  • No design background needed but knowledge of the Creative Suite is a plus
  • Bachelor's or master's degree, or equivalent work experience

This role will have an annual salary of $55,000 - $62,000.

Oakwood Village is an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels.



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