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Financial Operations Specialist

2 months ago

Palo Alto, California, United States Stanford Blood Center Full time

The Stanford Blood Center is looking for a Finance Associate to join its finance team. This pivotal role will involve providing essential financial and accounting support to the Division of Immunology and Rheumatology. The ideal candidate will demonstrate strong judgment, initiative, and the ability to follow through on tasks. A self-motivated individual who thrives in a collaborative environment will be a great fit for our positive workplace culture.

Key Responsibilities:

  • Examine, process, and compile financial transactions and documentation to ensure completeness and compliance.
  • Assess transactions and supporting documents for accuracy and adherence to policies, while monitoring accounting systems for outstanding items.
  • Maintain and review financial data and reports for precision, generating standardized financial summaries as needed.
  • Address transactional inquiries and escalate broader issues when necessary.
  • Respond to financial inquiries from various client groups.
  • May oversee procurement card administration, travel card processing, and reimbursements.
  • Assist in establishing accounts within financial systems and preparing invoices.
  • Engage in new initiatives, including user testing as required.
  • Organize and maintain finance-related files and procedures, ensuring compliance with university policies and federal regulations.

Preferred Qualifications:

  • Willingness to learn and a solid understanding of financial regulations.
  • Proficiency in Microsoft Excel for report generation is highly desirable.
  • Strong organizational and time management skills.
  • Ability to prioritize tasks effectively and meet deadlines.
  • Exceptional attention to detail and efficiency.
  • A degree in Business or Finance is preferred.

Required Education & Experience:

  • A high school diploma or equivalent, along with two years of relevant work experience.

Knowledge, Skills, and Abilities:

  • Familiarity with basic accounting principles.
  • Competence in using computerized office applications and accounting software.
  • Effective communication skills for conveying information to internal teams and client groups.

Physical Requirements:

  • Regularly perform desk-based computer tasks.
  • Frequently sit, sort, and file paperwork, as well as handle light lifting and manipulation of objects weighing up to 10 pounds.
  • Occasionally write by hand, bend, and stoop.
  • Rarely stand, walk, or reach above shoulder height.

Working Conditions:

  • May require extended hours during peak business periods.

Work Standards:

  • Interpersonal Skills: Ability to collaborate effectively with colleagues and external organizations.
  • Safety Commitment: Uphold personal responsibility and prioritize safety in all activities.
  • Compliance: Adhere to all applicable university policies and procedures.

Compensation: The expected pay range for this position is $24.04 to $33.17 per hour, based on various factors including qualifications and departmental budget.

About Stanford Blood Center: As a leader in medical research and innovation, Stanford Blood Center is dedicated to making a significant impact on health and wellness. We are committed to fostering a diverse and inclusive environment for our staff.