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Administrative Coordinator for Catholic Center
2 months ago
Position: Administrative Coordinator
Organization: Catholic Center, Archdiocese of New Orleans
Compensation: Salary, Exempt
Benefits: Comprehensive employee benefits package
Role Summary:
The Administrative Coordinator plays a vital role in supporting the daily functions of the Catholic Center. Reporting directly to the chaplain, this position requires a high degree of autonomy and initiative in managing various operational tasks. The coordinator will be responsible for fostering a welcoming environment and ensuring the smooth operation of the center.
Key Responsibilities:
1. Uphold and reflect the mission of the Catholic Center while adhering to the policies of the Archdiocese of New Orleans.
2. Oversee financial documentation, including updating records and managing deposits and disbursements on a weekly basis.
3. Coordinate building maintenance and access, including scheduling and managing electronic entry systems.
4. Supervise and train student staff, ensuring they fulfill their roles effectively and stepping in as needed.
5. Participate in weekly leadership meetings and maintain regular communication with the chaplain.
6. Liaise with Archdiocesan and university offices to facilitate operations and maintain relationships.
7. Manage procurement of office and event supplies, collaborating with staff and volunteers.
8. Handle scheduling requests for facility use, maintaining an organized calendar of events.
9. Process incoming and outgoing correspondence, ensuring timely delivery to relevant parties.
10. Collaborate with the Development Director on outreach and fundraising initiatives.
11. Maintain digital calendars and online collaboration tools for effective communication.
12. Update and manage the organization's website and digital signage.
13. Keep accurate records of all assets and equipment, ensuring proper documentation.
14. Organize and maintain operational records, including contracts and historical documents.
15. Manage requests for Mass intentions, scheduling them in accordance with established guidelines.
16. Assist in planning and executing events in collaboration with various teams.
17. Be available for occasional evening and weekend commitments, with regular attendance at services encouraged.
18. Perform additional duties as assigned based on the needs of the organization.
Qualifications:
1. Proven experience in administrative or office management roles.
2. Proficiency in social media, website management, and electronic communication tools.
3. Strong written and verbal communication skills.
4. Detail-oriented with excellent organizational abilities.
5. Familiarity with Microsoft Office Suite and Google applications.
6. Collaborative team player with a proactive approach.
7. Self-motivated and resourceful.
8. Discreet and prudent in handling sensitive information.
Ideal Candidate Traits:
1. Eager to learn and apply new knowledge effectively.
2. Enjoys engaging with college students and fostering a community atmosphere.
3. Values working within a faith-based environment.
4. Possesses a positive and cheerful demeanor.
