Legal Operations Assistant: Flexible Schedule

2 months ago

Austin, Texas, United States Jobot Full time
Legal Administrative Coordinator / Hybrid Role / Competitive Benefits / Flexible Hours

This position is hosted by Jobot.

About the Opportunity:

We are looking for a skilled and dedicated Legal Administrative Coordinator to join our esteemed legal team. The ideal candidate will play a crucial role in providing top-tier administrative assistance to our senior attorneys, ensuring the seamless functioning of our office environment. This position offers a unique chance to thrive in a dynamic setting where your organizational, communicative, and analytical skills will be highly appreciated. Your responsibilities will encompass a variety of tasks, including but not limited to, managing travel logistics, overseeing calendar schedules, coordinating meetings, and conducting legal research. The perfect candidate will possess a strong capacity for multitasking, uphold confidentiality, and take initiative in their work. This is a permanent position, requiring a minimum of 3-5 years of relevant experience in a legal setting.

Why Consider This Role?

• Excellent 401K plan
• Comprehensive Benefits Package
• Flexible Work Hours
• Competitive Salary
• Performance Bonuses

Key Responsibilities:
  • Oversee complex scheduling, coordinate meetings, and arrange travel for legal professionals.
  • Deliver thorough administrative support, including document management and email correspondence.
  • Draft and refine legal documents, contracts, and reports with meticulous attention to detail.
  • Conduct legal research to ensure compliance with applicable laws and regulations.
  • Handle sensitive information with the highest level of confidentiality and integrity.
  • Manage office operations, including budget oversight and project coordination.
  • Facilitate effective communication within the team and with clients, showcasing exceptional customer service skills.
  • Utilize advanced skills in MS Office and relevant legal software to enhance productivity.
  • Prepare and submit expense reports accurately and promptly.
  • Assist in decision-making processes and conflict resolution as needed.
  • Support senior attorneys in various projects and tasks.
  • Exhibit strong multitasking abilities, balancing and prioritizing multiple assignments effectively.


Qualifications:
  • Bachelor's degree in a relevant field.
  • A minimum of 3 years of experience in a similar role within a legal environment.
  • Outstanding organizational and time management capabilities.
  • Advanced proficiency in MS Office Suite and familiarity with legal management software.
  • Strong written and verbal communication skills.
  • Excellent problem-solving and analytical thinking skills.
  • Ability to handle confidential information with care.
  • Proven experience in legal research and document preparation.
  • High attention to detail, particularly in editing and proofreading.
  • Demonstrated ability to work effectively both independently and as part of a team.
  • Capacity to multitask and work proactively in a fast-paced atmosphere.
  • Exceptional customer service and interpersonal skills.
  • Experience in managing budgets and overseeing projects.


Interested in learning more? Please reach out for additional information.

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