Accounts Receivable Specialist

1 day ago


Andover, Massachusetts, United States Soni Resources Full time
Job Summary

The Accounts Receivable (AR) Specialist role at Soni Resources is responsible for managing the AR functions related to facilities management services. This includes processing invoices, maintaining accurate records, following up on outstanding payments, and ensuring timely collection of funds for services rendered.

This position involves working closely with internal teams, external clients, and vendors to maintain smooth financial operations and ensure compliance with company policies and procedures.

Key Responsibilities:
  1. Invoice Processing & Billing:
    • Prepare, review, and process invoices for facilities services, including maintenance, repairs, cleaning, utilities, and other related services.
    • Ensure that all invoices are accurate, complete, and sent out in a timely manner.
    • Verify charges based on service agreements, contracts, and work orders.
  2. Accounts Receivable Management:
    • Monitor and track outstanding accounts receivable and payment due dates.
    • Follow up on overdue accounts via email, phone calls, or written correspondence.
    • Work with customers and clients to resolve billing disputes and payment issues.
  3. Payment Processing:
    • Process incoming payments via checks, electronic transfers, and credit card transactions.
    • Apply payments to the appropriate accounts and ensure proper accounting entries.
    • Reconcile payments with account balances to ensure accurate financial records.
  4. Reporting & Reconciliation:
    • Generate and review AR aging reports to identify overdue accounts and payment trends.
    • Reconcile accounts receivable records with the general ledger.
    • Prepare periodic AR reports for management, highlighting any discrepancies or issues.
  5. Customer Relations:
    • Act as the primary point of contact for clients regarding billing inquiries and payment status.
    • Maintain strong relationships with clients, addressing concerns or issues in a professional and timely manner.
    • Collaborate with internal departments (e.g., Facilities Management, Sales, Contracts) to resolve client payment issues or disputes.
  6. Compliance & Documentation:
    • Ensure adherence to company policies, financial procedures, and relevant industry standards.
    • Maintain accurate, up-to-date records of accounts receivable transactions.
    • Assist in audits by providing necessary documentation and supporting information.
  7. Continuous Improvement:
    • Identify and suggest process improvements to streamline billing, collections, and AR reporting.
    • Stay updated on industry best practices and new software or tools that could improve efficiency.


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