Administrative Coordinator
2 days ago
We are seeking an experienced Administrative Assistant to join our team at Sheppard Pratt. The successful candidate will be responsible for providing administrative support to our department, ensuring the efficient daily operations of the office, and providing exceptional customer service to our patients, clients, and staff.
Key Responsibilities- Customer Relations: Actively seek to meet the needs of patients and clients, as well as other customers, by providing excellent communication and interpersonal skills.
- Office Management: Organize and supervise the daily office functions, including determining the proper disposition and priority of incoming mail, composing correspondence and memos, and greeting and screening telephone calls and visitors.
- Assistance/Support for Projects: Collect data and provide administrative support to the Director and staff for assigned projects, including investigating, collecting, and synthesizing data as requested.
- Computer Use: Utilize Microsoft Office software, including Word, Excel, and PowerPoint, to compose and type correspondence, charts, and minutes of meetings, and type and prepare grants and reports.
- Scheduling and Preparing for Meetings: Coordinate and schedule individual and committee meetings, arrange for rooms and make other necessary preparations, and prepare agenda, take notes, and type minutes of meetings.
- Fiscal and Administrative Recordkeeping: Maintain budget and expense records, monitor expenses to ensure the department operates within allocated funds, and prepare and maintain balances of leave times, overtime records, and related statistics.
- High school plus 3-5 years of progressively more responsible administrative experience, AA degree plus 2-4 years' experience, or Bachelor's degree plus 1-3 years' experience.
- Proficiency in the use of personal computer with Microsoft Office Products (Word, Excel, and PowerPoint), KRONOS timekeeping software, calculator, and other automated office equipment.
- Strong verbal and written communication skills, analytical ability, and interpersonal skills sufficient to exchange factual/confidential information and communicate effectively and courteously with a diverse group of internal and external contacts.
Sheppard Pratt's mission-driven culture offers an environment where you can explore what motivates you both professionally and personally. Impact opportunities include hospitals, special education schools, residential programs, outpatient centers, and more. We offer continuing education, tuition reimbursement, and career development programs to facilitate your professional growth.
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