Senior Convention and Exhibits Coordinator

3 weeks ago


Oak Brook, Illinois, United States Lions Clubs International Full time
Job Overview

Lions Clubs International is seeking a highly skilled Senior Convention and Exhibits Planner to join our team. This role will be responsible for planning, coordinating, and executing the logistics for our annual international convention, educational seminars, and meetings.

The ideal candidate will have a strong background in event management, with experience in managing international events with over 10,000 attendees. They will be responsible for managing convention center and arena logistics, catering, AV production, freight, exhibit hall/general service contractors, temporary personnel, and other projects as determined by the Department Manager.

Key Responsibilities:

  • Conduct complex event management under minimal supervision and with wide latitude for independent judgement.
  • Manage all logistical components of the annual international convention, including venue selection, catering, and audio-visual production.
  • Write detailed RFPs for required services, including AV, general services contractor, translation, freight logistics, and printing.
  • Analyze bids, negotiate, and select vendors to meet our needs.
  • Manage catering for large-scale functions, ensuring appeal to a global audience with special dietary requirements within budget parameters.
  • Ensure event project timelines are communicated to internal and external partners and kept up to date.
  • Deliver objectives within budget and ensure project timeline is progressing, monitoring tasks and workload amongst team.
  • Provide superior customer service and support to Senior Leaders on planning and execution of events.

Requirements:

  • Bachelor's degree in hospitality management, public relations, business, event planning, or equivalent experience.
  • Experience managing international events with over 10,000 attendees.
  • Experience working in a convention or convention hotel setting.
  • Five to seven years' experience in meeting planning or equivalent combination of education and experience.
  • CEM or CMP designation a plus.
  • Ability to travel, domestic and internationally; approximately 10% travel time or 30 days per year.

Why Work with Us:

Lions Clubs International offers excellent benefits for you and your family, including three weeks paid time off, flexible and hybrid work schedules, comprehensive medical, dental, vision, and life insurance plans, and a 401K with employer match.

We value diversity, equity, and inclusion and believe that having varied perspectives helps generate innovative ideas to solve complex problems in an ever-changing world.

Lions Clubs International is an Equal Opportunity Employer.



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