Administrative Support Specialist

3 weeks ago

Dallas, Texas, United States Fresenius Medical Care Holdings, Inc. Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Fresenius Medical Care Holdings, Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our clinical staff, ensuring the smooth operation of our medical office. This is a fantastic opportunity to develop your skills and gain experience in a dynamic and growing organization.

About the Role

The successful candidate will have a minimum of 6 months of relevant experience without a degree or 0-6 months of experience with an Associate degree or secretarial school. They will also have working knowledge of computers with Microsoft Word, Excel, and PowerPoint. Good verbal communication skills and a pleasant telephone manner are essential for this role.

Key Responsibilities

Our Administrative Assistant will perform various basic and routine clerical and secretarial duties in a clinical environment. These duties include preparing and typing routine correspondence, form letters, and reports, as well as answering telephone calls and routing them to the appropriate person. The successful candidate will also be responsible for greeting visitors and patients as applicable and conducting them to the appropriate location or person. Setting up and maintaining filing systems and basic databases, completing forms and reports as required by the company and outside vendors and agencies, recording meeting minutes and providing the resulting documents, making copies of correspondence and other printed matter, preparing purchase orders using software applications, assisting with accounts receivable and accounts payable functions, distributing incoming mail, maintaining calendar and daily schedules, scheduling appointments and arranging meetings, maintaining office forms and supplies inventory, and assisting with personnel administrative functions are all key responsibilities of this role.

Additional Responsibilities

The successful candidate will also assist with patient statistical profile and continuous quality improvement data collection, assist with month-end reporting requirements, and assist in auditing records for ongoing compliance with medical records standards. Maintaining accurate records of hospitalization, patient travel, and other relevant information is also an important responsibility of this role.

Physical Demands and Working Conditions

The day-to-day work includes desk and personal computer work and possible interaction with patients, facility staff, and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.

Requirements

A high school diploma is required for this role. Experience and required skills include a minimum of 6 months of relevant experience without a degree or 0-6 months of experience with an Associate degree or secretarial school. Working knowledge of computers with Microsoft Word, Excel, and PowerPoint is preferred. Good verbal communication skills and a pleasant telephone manner are essential for this role.

Estimated Salary: $45,000 - $60,000 per year.

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