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Office Coordinator

2 months ago

Huntington, New York, United States Family Service League Inc. Full time
Position Overview

Family Service League Inc., a prominent social services organization founded in 1926, is dedicated to enhancing the lives of individuals, children, and families through a wide array of essential services. With over 60 programs aimed at mental health and social support, we are committed to uplifting the most vulnerable members of our community.

Work Schedule

We offer a flexible work schedule, with evening and weekend availability required.

Role Summary

We are currently seeking a full-time Office Coordinator for our Mental Health Clinic in Huntington. The Office Coordinator will undertake various administrative and clerical tasks, welcome clients, manage data entry, and procure necessary supplies.

Benefits

  • Comprehensive Health and Dental Insurance
  • Vision Coverage
  • Flexible Spending Account (FSA)
  • Retirement Savings Plan with a 5% employer match
  • Life and Accidental Death & Dismemberment Insurance
  • Generous Paid Time Off (PTO)
  • Up to 11 Paid Holidays
  • Paid Sick Leave
  • Tuition Remission Program for Employees
  • Employee Assistance Program (EAP)
  • Company-Funded Short-Term and Long-Term Disability Insurance
  • Employee Discounts and additional perks

Key Responsibilities

  • Perform general clerical duties such as answering phone calls, scheduling appointments, and confirming client visits.
  • Welcome and assist clients, visitors, and referral sources in a professional manner.
  • Conduct electronic data entry and maintain accurate records.
  • Support supervisory staff with statistical data collection and reporting as needed.
  • Assist in the operation of office technology, including phones, computers, and copiers.
  • Monitor petty cash and assist with budget tracking.
  • Facilitate the completion of insurance documentation, including prior authorizations.
  • Contribute to a positive and productive workplace atmosphere.
  • Provide coverage at alternate locations as required.
  • Foster positive working relationships internally and externally to meet organizational goals.
  • Collaborate effectively with colleagues to set objectives, resolve issues, and make informed decisions.
  • Work alongside the Office Manager to prioritize tasks, develop work schedules, and track progress on various activities.
  • Perform other duties as assigned.

Qualifications

A high school diploma or equivalent is required.

A minimum of 2 years of relevant experience in an office environment is necessary.

Proficiency in computer applications, particularly Microsoft Office, is essential.

Strong interpersonal, verbal, and written communication skills are required.

Bilingual proficiency in Spanish is preferred.

Flexibility in scheduling for office coverage is necessary.

Physical Requirements

This role involves prolonged periods of sitting and may require some light lifting.

Family Service League Inc. is committed to fostering a diverse workforce that reflects the communities we serve. We encourage candidates from all backgrounds and experiences to consider applying for positions they feel qualified for.