Legal Administrative Specialist

2 weeks ago


Troy, New York, United States Stockton, Barker & Mead, LLP Full time
Legal Administrative Specialist Job DescriptionJob Overview

The Legal Administrative Specialist plays a crucial role in supporting legal operations by managing documentation and communication effectively.

Key Responsibilities
  • Transcribe legal documents from audio recordings provided by attorneys.
  • Draft legal papers utilizing standardized forms from relevant authorities.
  • Engage in correspondence with clients, witnesses, and legal offices through various communication channels.
Core Duties
  • Prepare and file legal documents and papers with precision.
  • Accurately transcribe attorney dictations.
  • Handle multiple assignments while adhering to deadlines mandated by law.
  • Communicate effectively via phone, fax, and email.
  • Input data into the firm's case management software.
  • Organize and maintain legal libraries, documents, and case files.
  • Coordinate appointments and assist attorneys in gathering necessary information.
Qualifications
  • Prior experience in a legal administrative role is advantageous.
  • Certification as a Legal Administrative Specialist is preferred.
  • Understanding of legal processes, terminology, and court systems.
  • Strong verbal and written communication skills are essential.
  • Highly organized with experience in document management.
  • Proficient in Microsoft Office and case management applications.
Essential Skills
  • Exceptional communication and active listening capabilities.
  • Strong critical thinking and time management skills.
  • Customer service orientation and dependability.
  • Ability to work collaboratively within a team and experience in transcription.
Technical Proficiency
  • Familiarity with Microsoft Word, Outlook, and Excel.
  • Experience with digital dictation platforms.
  • Knowledge of document management systems.
  • Experience with case management software.


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