Surgical Scheduling Coordinator

2 weeks ago


Montgomery, Alabama, United States Southern Orthopaedic Surgeons LLC Full time
Job Overview

Position Summary: The Surgery Scheduler plays a crucial role in managing the surgical schedule for a team of orthopedic surgeons. This position requires exceptional organizational skills and the ability to communicate effectively with patients and medical staff.

Key Responsibilities:

  • Oversee the scheduling of surgeries for multiple orthopedic surgeons, ensuring all pre-operative requirements are met.
  • Inform patients about their surgical candidacy and relay necessary information regarding their procedures.
  • Collaborate with vendor representatives to coordinate equipment and supplies needed for surgeries.
  • Prepare and organize all necessary documentation, including surgery orders and patient packets.
  • Handle incoming calls, manage inquiries, and facilitate communication between departments.
  • Assist in scheduling urgent or last-minute surgeries as required.
  • Maintain accurate records of patient consultations and ensure proper communication with healthcare providers.
  • Facilitate the scheduling of post-operative appointments for patients.
  • Ensure that all pre-operative lab results are documented and sent to the appropriate medical staff.
  • Provide necessary information to the workers' compensation department for authorization processes.
  • Prepare surgical charts and assist in the organization of clinic patients.
  • Manage the fax queue and maintain up-to-date medical records.
  • Engage in daily communication with physicians and mid-level providers.
  • Establish and maintain effective working relationships with surgical facilities and the joint center.
  • Work closely with the insurance department to manage authorizations and relay information to patients.
  • Utilize PACS and CERNER systems for accessing patient data.
  • Maintain and distribute daily surgical and staffing schedules.
  • Perform additional duties as assigned by supervisors or healthcare providers.

Preferred Skills:

  • Exceptional customer service abilities.
  • Strong teamwork and collaboration skills.
  • Proficient in multitasking and managing various responsibilities.
  • Excellent verbal and written communication capabilities.
  • Positive attitude and professionalism in interactions with colleagues and patients.
  • Ability to maintain a professional image in all communications.
  • Familiarity with multiple computer systems and office equipment.
  • Independent problem-solving skills.
  • Detail-oriented with strong organizational skills.
  • Capacity to thrive in high-pressure environments.
  • Ability to prioritize tasks effectively.
  • Demonstrated initiative and reliability.
  • Commitment to adhering to workplace conduct standards.
  • Self-motivated with the ability to work with minimal supervision.


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