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Event Coordination Specialist

2 months ago

Grand Rapids, Michigan, United States CURE International Children's Hospitals Full time

Position Overview:

Are you skilled in orchestrating significant gatherings that leave a lasting impression on participants? Do you excel in managing intricate details and ensuring timely follow-ups on tasks? If you are passionate about providing exceptional hospitality to donors, we have an exciting opportunity for you. CURE International Children's Hospitals is on the lookout for a dedicated Donor Experience Specialist to enhance our key donor relationships team.

This role requires a proactive individual who can create outstanding environments and experiences for our most engaged supporters.

Key Responsibilities:

  1. Lead the planning and execution of 5-7 regional events annually, along with one major national event, catering to a diverse range of attendees.
  2. Oversee all logistical aspects of events, including vendor management for venues, audiovisual needs, catering, and support personnel.
  3. Manage the event budget meticulously, tracking expenses and processing financial reports.
  4. Negotiate contracts with external vendors and service providers to ensure quality and cost-effectiveness.
  5. Collaborate with team members to develop promotional materials, donor communications, and event collateral such as invitations and signage.
  6. Facilitate event planning meetings and coordinate with key internal stakeholders throughout the event planning cycle.
  7. Compile post-event reports, evaluations, and insights for continuous improvement.
  8. Act as the primary on-site manager during events, ensuring everything runs smoothly.
  9. Research and evaluate potential event locations, providing recommendations to management.
  10. Assist with travel arrangements and planning support for donors visiting from abroad.
  11. Coordinate the preparation of bi-annual impact reports and manage shared content resources.
  12. Work alongside the Marketing and Communications department to create necessary campaign materials and content for donor presentations.
  13. Support team meetings and summits with presentation materials and reporting.
  14. Maintain event registration processes and ensure donor records are accurately updated in the database.

Qualifications:
  1. Associate's degree required; Bachelor's degree preferred.
  2. A minimum of 3 years of experience in coordinating in-person events.
  3. At least one year of experience in a non-profit or fundraising setting is preferred.
  4. Familiarity with CRM systems and online event management platforms.
  5. Experience in the non-profit sector is a plus.

Skills and Attributes:
  1. Strong customer service orientation.
  2. Exceptional written and verbal communication abilities.
  3. Highly organized, detail-oriented, and capable of managing multiple projects and deadlines simultaneously.