Administrative Assistant II
4 weeks ago
We are seeking an experienced Administrative Assistant II to provide high-level administrative support to our team. The successful candidate will be responsible for coordinating team budgets, performing general support duties, and preparing expense reports.
Key Responsibilities:
- Coordinate team budget, including travel and entertainment expenses.
- Perform general support duties, including mailings, copies, printing, and coordination of schedules.
- Prepare expense reports, make travel and accommodation arrangements, and schedule meetings.
- Manage HQ meeting requests and transportation for VIP visitors.
- Reconcile and track budget items.
- Assist in events planning, including scheduling, catering, and setup.
- Set up daily and weekly video conference calls for the management team.
- Place inventory requests for devices as needed.
- Ship, mail, and package items as required.
- Order and track new hire equipment to ensure timely receipt.
- Perform word processing, prepare presentations, spreadsheets, correspondence, contracts, and internal memos.
- 2-3 years of directly related experience.
- Bachelor's Degree.
- Experience researching information and preparing communications.
- Self-motivated individual with the ability to thrive in a team-based or independent environment.
- Detail-oriented with strong organization skills.
- Ability to work in a fast-paced environment.
- Limited supervision and the exercise of discretion.
- Expertise in MS Suite.
- Korean Bilingual required.
The physical demands described here are representative of those that must be met by the contract employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the contract employee is occasionally required to stand, clean, crawl, kneel, sit, sort, hold, squat, stoop, stand, twist the body, walk, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs or ladders and scaffolding, talk or hear, and lift up to 20 pounds. Specific vision abilities required by the job include the ability to distinguish the nature of objects by using the eye. Operate a computer keyboard and view a video display terminal between 50% and 95% of work time, including prolonged periods of time. Requires considerable (90%) work utilizing high visual acuity/detail, numeric/character distinction, and moderate hand/finger dexterity.
Performs work under time schedules and stress which are normally periodic or cyclical, including time-sensitive deadlines, intellectual challenge, some language barriers, and project management deadlines. May require working additional time beyond normal schedule and periodic travel.
What We'll Bring:
During your interview process, our team can fill you in on all the details of our industry-competitive benefits and career development opportunities. A few highlights include:
- Medical Plans
- Dental Plans
- Vision Plan
- Life & Accidental Death & Dismemberment
- Short-Term Disability
- Long-Term Disability
- Critical Illness/ Accident/ Hospital Indemnity/ Identity Theft Protection
- 401(k)
Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. WorldLink is an Equal Employment Opportunity and Affirmative Action employer. All employment at WorldLink is decided on the basis of qualifications, merit, and business need. We endeavor to continue our footprint as a diverse organization by highlighting opportunities for all people. WorldLink considers applicants for all positions without regard to race, color, religion or belief, sex, (including pregnancy and gender identity), age, national origin, political affiliation, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability, or any other characteristic protected by applicable laws. People with disabilities who need assistance with any part of the application process should contact us.
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