Payroll and HR Coordinator

1 month ago

Port Wentworth, Georgia, United States PruittHealth Full time
Job Summary

We are seeking a highly organized and detail-oriented Payroll and HR Coordinator to join our team at PruittHealth. This role will be responsible for performing day-to-day payroll, human resources, insurance, and business office functions of the facility in accordance with established procedures and as directed by the Administrator.

Key Responsibilities
  • Creates and maintains an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and staff.
  • Develops, encourages, and maintains good communication between and among departments, residents, staff, visitors, etc.
  • Answers all job reference requests according to company policies and procedures.
  • Assists in reporting and resolving complaints and grievances from residents, families, visitors, and partners.
  • Balances payroll account upon receipt of monthly bank statement.
  • Completes all reports per deadlines as required by the Corporate Office.
  • Completes and tracks all employee data changes and forwards to Corporate Office with payroll.
  • Completes and tracks employee deductions and enters in payroll.
  • Completes employee payroll according to corporate procedures.
  • Completes master file forms for all new partners and forwards to Corporate Office with payroll.
  • Completes wage requests when accompanied by signed release from employee/former partners.
  • Complies with established universal precautions and isolation procedures.
  • Covers Receptionist duties when needed.
  • Ensures proper filing and handling of all information which is in employee personnel and information files.
  • Enters new partners into automated time clock.
  • Follows all company policies and procedures, state and federal laws and regulations, and charged with reporting violations to the appropriate supervisor.
  • Inputs all bills in house every Friday on Accounts Payable template.
  • Processes applications and pre-employment documents.
  • Keeps supervisor informed of daily activities and issues. Proposes solutions to issues.
  • Maintains attendance, PTO schedules, and records employee earning notice, counseling, and other disciplinary action.
  • Maintains complete files on all partners, including personnel information, physicals, evaluations, immunization, licensure, certification, etc.
  • Maintains confidentiality of all information in accordance with the Privacy Act, as well as, established personal policies governing the release of information.
  • Maintains privacy of records, conditions, and other information relating to residents, partners, and facility.
  • Maintains rehire eligibility status files on former partners.
  • Makes copies of all bills on input sheet and overnight the template form along with the original bill to Corporate.
  • Makes necessary corrections and/or adjustments to employee time cards upon verification by authorized supervisor.
  • Makes sure all vendors are sent to contracting for approval along with sanction check and W-9 form.
  • Makes sure drug test is performed prior to hire. Makes sure PPD skin test is done and has a negative prior to hire.
  • Makes sure licenses and certification are current and unrestricted for the state prior to hire and per renewal regulations.
  • Monitors workers' compensation claims and coordinates work between employee and insurance carrier.
  • Operates copier, office machines, computer/word processor, etc. As directed.
  • Prints, prepares, and distributes timecards and payroll checks.
  • Processes, records, and tracks Family Medical Leave on partners.
  • Records and tracks PTO requests on all partners.
  • Schedules orientation, assembles orientation packets, and personnel file. Be the lead person for the 4-day orientation process, order uniforms, and get pictures for picture name badges from camera to disk to send to Norcross.
  • Researches vendor calls.
  • Responsible for preparing and mailing separation notices and termination process timely.
  • Reviews monthly statements from vendors so that invoices are paid in a timely manner.
  • Completes an audit of all bills dated for that month that are still in house on the last Friday of each month.
  • Verifies all timecards and sign sheets for accuracy in preparation for payroll.
  • Makes sure all orientation papers are signed and dated and placed into personnel file.
  • Monitors workers' compensation claims and coordinates work between employee and insurance carriers.
  • Ensures that the daily census and nursing hours are done and sent to Corp. by 11:00 daily.
  • Participates in counseling and termination meetings.
Knowledge, Skills, and Abilities
  • Participates in center/agency surveys (Licensure/JCAHO) and any subsequently required reports.
  • Attends and participates in continuing educational programs to keep abreast of changes in your field as well as to maintain current license/certification, as required.
  • Attends and participates in mandatory in-services.
  • Honors patients/residents' rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints.
  • Complies with corporate compliance program.
  • Reports job-related functions/tasks that involve occupational hazards, including exposure to blood and body fluids, and others as necessary.
  • Follows established safety regulations, to include fire protection and prevention, smoking regulations, infection control, etc.
  • Follows established safety procedures when performing tasks and/or working with equipment.
Qualifications
  • Minimum Education Required: High school diploma or equivalent.
  • Minimum Experience Required: Six (6) months experience in payroll, insurance, and/or clerical position.
  • Additional Qualifications: (Preferred qualifications) Have taken and completed courses in payroll, bookkeeping, office procedures, and other related subjects. Prefer two years of experience in a payroll, insurance, and/or clerical position.

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