Operations Administrative Assistant

2 weeks ago


Bonita Springs, Florida, United States City Mattress Full time
Job Title: Operations Administrative Assistant

City Mattress is seeking a highly organized and detail-oriented Operations Administrative Assistant to join our dynamic team. As a key member of our Operations department, you will provide administrative support to ensure the smooth operation of our retail stores, warehouse, factory, and distribution centers.

Key Responsibilities:
  • Provide administrative support to the Operations department, including scheduling meetings, maintaining calendars, and coordinating travel arrangements.
  • Maintain and update facility maintenance records, vendor contracts, purchase orders, and other critical documents.
  • Act as a liaison between the Operations department and other departments, store managers, and vendors to ensure clear and timely communication.
  • Track and order supplies and equipment needed for the Operations department, ensuring adequate stock levels.
  • Assist in coordinating maintenance requests and repairs for retail stores, warehouses, and other company properties.
  • Communicate with external vendors for repairs, installations, and maintenance services, ensuring timely completion and compliance with company standards.
  • Input and manage data related to facilities operations, including budgets, invoices, and work orders.
  • Assist in special projects related to facility upgrades, renovations, and new store openings, providing administrative support as needed.
  • Prepare regular reports on maintenance activities, budgets, and facility operations for management review.
  • Process accounts payable and other financial transactions.
Requirements:
  • High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, related field, or relevant experience.
  • 2+ years of experience in an administrative role, preferably in facilities management or operations support. At least 1 year of accounts payable experience preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong organizational and multitasking abilities
  • Excellent verbal and written communication skills
  • Emotional intelligence and situational awareness
  • Attention to detail and problem-solving skills
  • Ability to work independently and as part of a team
What We Offer:
  • Competitive compensation package
  • Uncapped earning potential
  • World-class comprehensive training program
  • Medical, Vision, Dental insurance
  • Basic and supplemental Life insurance
  • 401K
  • Flexible Spending Account
  • Health Savings Account
  • Paid vacation and PTO
  • Parental leave
  • Wellness incentive program
  • Employee discount program on merchandise
  • Referral bonus program


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