Senior Grants Management Associate

1 week ago

Coral Gables, Florida, United States BDO Full time
Job Summary:

The Accounting Advisory and Outsourcing (AAO) Experienced Senior Associate supports the work of the grants management team to BDO clients, providing transactional, managerial, and strategic support. Responsibilities include managing all aspects of government and private contracts, including start-ups, renewals, amendments, modifications, and closeouts across BDO clients. The Experienced Senior Associate will also assist with developing and implementing policies and procedures for the team and identifying appropriate technology to automate and streamline procedures.

Key Responsibilities:
  • Manage the full cycle of grants accounting for client engagements, including monitoring spending, preparing funder reports, partnering with program staff, and closing out each contract on the assigned portfolio.
  • Monitor ongoing compliance with funder regulations and present possible instances of non-compliance to clients for resolution.
  • Prepare and maintain a schedule of variances of budget to actuals by contract to highlight areas of underspending or one-time opportunities to recover previously unbudgeted costs.
  • Perform account analysis and propose Journal Entries for assigned contracts as part of the monthly grants close process.
  • Collaborate with the client Finance Team and/or outsourced team members to maintain salary allocations for grant-funded positions.
  • Coordinate requests for supporting documentation during desk audits and similar requests from funders.
  • Support all aspects of government contract audits, including pre-audit preparation of requested documents and supporting schedules.
  • Prepare audit schedules for funder-specific audits and assist in the preparation of the SEFA schedule for the client's organizational audit (as applicable).
  • Maintain contractual records, grants correspondence, subcontract information sheets, and a calendar of grant reporting (programmatic and financial).
  • In partnership with the Team Lead on the engagement, help guide the work of junior support staff, including coordinating deliverables with offshore resources and BDO Rise team members.
  • Display an understanding of the internal controls required to review the requirements of federal, state, and local grant awards.
Qualifications, Knowledge, Skills, and Abilities:

Education:

  • Bachelor's Degree in Accounting, Business Administration, or Finance, required.

Experience:

  • Five (5) or more years of professional experience in Nonprofit finance management, required.
  • Experience with analyzing direct and indirect cost allocation methodology used by clients and preparing a worksheet for negotiated indirect cost rate proposal, preferred.

License(s)/Certification(s):

  • N/A

Software:

  • Proficient in Microsoft Office products, required.
  • Excel proficiency, required.

Experienced with non-profit accounting systems, Intacct (Sage), preferred.

Other Knowledge, Skills & Abilities:

  • Strong knowledge of federal, state, and local government grant administration regulations, including the CFR and Uniform Guidance.
  • Working knowledge of NYC contracts administered by the Department of Homeless Services, Human Resources Administration, Department of Health & Mental Hygiene, the Department for the Aging, the Department of Youth & Community Development, the Department of Education, and the Department of Housing & Urban Development.
  • Working knowledge of NYC & NYS grants administration portals, including PASSPort, Statewide Financial System, and the Consolidated Financial Reporting System.
  • Ability to work independently and be self-reliant while still working effectively in a team environment.
  • Ability to effectively present information and respond to questions from groups of managers, clients, and other stakeholders.
  • Ability to have a strong attention to detail and the ability to analyze data and communicate the results in a concise manner.
  • Ability to effectively handle multiple projects concurrently.
  • Ability to travel as needed.

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