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Accounts Administrator

2 months ago

San Jose, California, United States Securitas Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Accounts Administrator to join our team at Securitas Inc. The successful candidate will be responsible for processing office accounts receivable and payable, as well as ensuring timely payment of invoices and reconciling accounts receivable to time sheets.

Key Responsibilities
  • Process office accounts receivable and payable using the automated resource system
  • Review client billings and ensure proper amounts, making adjustments as necessary
  • Reconcile accounts receivable to time sheets and make adjustments as appropriate
  • Review all accounts payable and ensure timely payment, verifying amounts and contacting vendors on discrepancies
  • Respond quickly and appropriately to clients regarding questions or discrepancies
  • Contact clients to set up payment plans on past due accounts
  • Perform general administrative and support duties within the office
Requirements
  • High School Diploma or GED
  • 2 years of related experience or an equivalent combination of education and experience
  • Ability to interpret instructions and use personal computers and office productivity software
  • Excellent planning, organizing, and project coordination skills
  • Ability to communicate clearly and concisely
  • Ability to interact effectively at all levels and across diverse cultures
Working Conditions

The successful candidate will be required to maintain composure in dealing with authorities, executives, clients, staff, and the public, occasionally under conditions of urgency and in pressure situations. The role will also involve handling and being exposed to sensitive and confidential information.