Accounts Payable Specialist
4 weeks ago
The Accounts Payable Specialist is responsible for ensuring that all invoices received from vendors are processed accurately and timely. This role involves controlling expenses by verifying invoices are accurate and proper internal controls are followed to ensure the integrity of financial information.
Key Responsibilities- Match purchase orders to invoices and work with Purchasing to identify differences
- Review invoices for appropriate receipts, coding, and approval
- Enter invoices into the accounting software
- Evaluate and reconcile all vendor statements and manage all inquiries
- Invoice scanning and maintaining accurate filing systems
- Manage and verify all expense reports and ensure compliance with company policies
- Process payments by check, credit card, and ACH
- Obtains W-9 forms from new vendors and checks OIG for exclusion
- Process and maintain 1099 statements
- Monitor all vendor calls and address all issues for account payable schedule and appropriate disbursements in a timely manner
- Evaluate all account payable balances and resolve all unpaid invoice issues
- Develop and maintain relationships with vendors and team members
- Manage document storage and comply with record retention requirements
- Maintains strict confidentiality of all account payable information
- Process OIG Exclusion reports monthly
- Maintains and enters month-end entries for prepaid expenses
- Process monthly AP accrual entry and verify expenses are recorded in the proper month
- Reconcile AP Aging Reports to General Ledger Balance
- Maintain current outstanding check report in support of cash reconciliation
- High School Diploma or equivalent
- Prefer AA degree in Business or Accounting
- Office bookkeeping experience with a minimum of one (1) year Accounts Payable and/or Purchasing experience
- May substitute education and training/certification for experience
- Healthcare experience preferred
English required
Essential Technical/Motor SkillsKnowledge of computer applications
Interpersonal SkillsCapable of working with minimal supervision
Essential Physical RequirementsThis job is performed mostly in a typical inside, office environment
Essential Mental AbilitiesFamiliar with computerized accounting systems
Essential Sensory RequirementsAbility to read computer keyboard, monitor, and documents
Exposure to HazardsWorker is subject to inside environmental conditions on a frequent basis with moderate/extreme noise
Age Specific CompetencyPosition does not involve patient care
TelecommutingPosition not eligible for Telecommuting
BenefitsMedical, Dental, Paid Leave, Holidays are prorated based on FTE
403(b) Retirement PlanLincoln Financial
Employee Assistance ProgramMutual of Omaha
Long-term DisabilityMutual of Omaha
Basic Term LifeMutual of Omaha
Group Accidental Death and Dismemberment (AD&D)Mutual of Omaha
Supplemental Term LifeMutual of Omaha
Voluntary AD&DMutual of Omaha
Health Reimbursement ArrangementRedQuote
Flex PlanMedical, Dependent Care
AFLACSupplemental insurance - cafeteria plan
Wellness StipendCVCH will reimburse staff up to $30 per month for a local gym membership
Cell Phone DiscountsDiscounted monthly access fees
Tuition ReimbursementFor approved courses, the cost of tuition, books, and lab fees may be reimbursed at 75% of the actual costs up to a maximum of $4,000 for an Associate's degree, vocational, technical, or certification program, $6,000 for a Bachelor's degree, $8,000 for a Master's degree
Compensation$18.46-$25.96/hourly (based on experience)
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