Documentation Specialist

3 days ago


New York, New York, United States TemPositions Full time

Job Summary: As a Copy Center Operator at TemPositions, you will play a crucial role in supporting our law firm clients with high-quality document production. Your tasks will include printing, binder assembly, scanning, and other Copy Center-related work products.

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We are seeking a highly organized and detail-oriented individual to join our team. You will be responsible for managing multiple tasks simultaneously, prioritizing work to meet tight deadlines, and providing excellent customer service. Strong technical skills, a keen eye for detail, and the ability to work independently in a fast-paced environment are essential for this role.

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Responsibilities:

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  • Perform high-volume/batch printing of documents for various projects">
  • Create custom tabs and folders in batches for document organization">
  • Assemble printed materials into binders, ensuring accuracy and completeness">
  • Manually bind documents by punching and inserting binding materials">
  • Create and format labels using Microsoft Word for documents and binders">
  • Navigate through network drives and copy files across folders">
  • Scan documents to email and network folders using eCopy ShareScan and CaptureOnTouch">
  • Cut custom-sized name tags, tent cards, invitations, and other specialized materials for events">
  • Ability to effectively self-assign and complete requests based on priority and deadlines">
  • Efficiently organize workload to meet multiple client deadlines and maintain a high level of quality control">
  • Assist with delivery of completed requests">
  • Track and log all requests and deliveries in the corresponding logs">
  • Capture charges in Equitrac and our Excel-based billing log for services rendered">
  • Troubleshoot and resolve issues with equipment in the Copy Center and throughout the office">
  • Assist with supply and paper inventory management as part of a team">
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Requirements:

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  • Fast learner and ability to work in a fast-paced environment">
  • High attention to detail to ensure accuracy in printing and binder assembly">
  • Proficiency in Microsoft Outlook, Adobe Acrobat, and Microsoft Office (Word, Excel, PowerPoint)">
  • Ability to prioritize and multi-task to meet tight deadlines">
  • Reliable, able to work independently and be self-motivated while adhering to deadlines">
  • Excellent customer service and communication skills, with the ability to effectively correspond with attorneys, paralegals, and other team members">
  • Ability to lift up to 50 lbs. (e.g., boxes of paper) and stand for extended periods">
  • Flexibility to work overtime when needed, including weekends, based on departmental needs">
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Estimated Salary: $60,000 - $80,000 per year, depending on experience.

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Benefits: Enjoy exceptional compensation, benefits, and a wealth of opportunities in all office-related positions at TemPositions.



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