Fleet and Facilities Administrator

5 days ago


Chicago, Illinois, United States The Thresholds Full time
Job Title: Fleet and Facilities Administrator

At The Thresholds, we are seeking a highly organized and detail-oriented Fleet and Facilities Administrator to join our team. This role will be responsible for managing the day-to-day operations of our fleet and facilities, ensuring that all vehicles and equipment are properly maintained and that our facilities are running smoothly.

Key Responsibilities:
  • Monitor and track vehicle and equipment usage, repairs, and maintenance
  • Prepare purchase orders for vehicle purchases and rental equipment
  • Coordinate repairs and maintenance with mechanics and dealerships
  • Update Department of Motor Vehicle (DMV) registration and current insurance
  • Assist in preparing fleet service and property leasing management policies and procedures
  • Process invoices and manage expenses
  • Monitor upcoming lease renewals and expirations
  • Maintain records of all rental agreements and transactions
  • Act as liaison between program operations, facilities personnel, and landlords
Requirements:
  • Bachelor's degree required; experience may be substituted at supervisor's discretion
  • Minimum of five (5) years of general office administration, fleet management, and/or facilities management administration
  • Knowledge of basic repair and maintenance relative to vehicles and/or large commercial building systems preferred
What We Offer:
  • Competitive pay - Base Rate: $59,000 - $69,000 annually
  • Generous PTO (9 federal holidays, 8 days of sick leave, 15-22 days personal and vacation)
  • Dental insurance, vision insurance, choice of 4 medical insurance plans
  • 403(b) retirement plan with 3% employer match
  • Robust employee assistance program (EAP)
  • Mileage reimbursement
  • Cell phone reimbursement (up to $50/month)
  • Public service loan forgiveness
  • Reimbursement for professional licensure and license renewal


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