Accounts Payable Specialist

21 hours ago


Silver Spring, Maryland, United States Children's National Health System Full time
Job Summary

The Accounts Payable Processor plays a vital role in supporting the financial operations of the hospital, ensuring compliance with regulatory requirements and maintaining the highest standards of financial integrity.

Key Responsibilities
  • Process vendor invoices accurately and efficiently, matching them with purchase orders and receipts.
  • Prepare and process payments for approved invoices, ensuring accuracy and adherence to payment terms.
  • Review employee expense reports, ensuring proper documentation and adherence to hospital policies and reimbursement guidelines.
  • Reconcile vendor statements to ensure all outstanding balances are accurately reflected and resolved in a timely manner, maintaining positive vendor relationships.
  • Communicate with vendors and internal stakeholders regarding invoice discrepancies, payment inquiries, and other errors.
  • Maintain vendor records, including contact information, payment terms, and tax identification numbers, while ensuring compliance with privacy regulations.
  • Collaborate with the finance, purchasing, and end-user teams to resolve issues related to purchase orders, receipts, and invoices.
  • Assist in month-end and year-end closing activities, including reconciliations and accruals, to support financial reporting requirements.
Requirements
  • High School Diploma or GED (Required)
  • 1 year demonstrated experience as an accounts payable processor or similar role in a healthcare or hospital setting (Required)
  • Strong understanding of accounts payable principles and processes, with knowledge of healthcare industry-specific regulations and compliance.
  • Proficient in using accounting software and other relevant tools (e.g., PeopleSoft, Microsoft Office Suite).
  • Excellent attention to detail and accuracy in data entry and record keeping, especially in handling sensitive patient and vendor information.
  • Strong analytical and problem-solving skills, with the ability to identify and resolve discrepancies and exceptions.
  • Effective communication skills, both verbal and written, to interact with vendors, staff, and other stakeholders professionally and compassionately.
  • Ability to work independently and collaboratively in a fast-paced environment while maintaining confidentiality and professionalism.
  • Familiarity with relevant legal and regulatory requirements, including healthcare privacy laws (e.g., HIPAA).
  • Strong organizational and time management skills to handle multiple tasks and prioritize effectively.
Preferred Qualifications
  • Experience with Concur and expense management.
  • Experience with vendor management practices.
Organizational Commitment/Identification
  • Anticipate and respond to customer needs; follows up until needs are met.
  • Demonstrate collaborative and respectful behavior.
  • Partner with all team members to achieve goals.
  • Receptive to others' ideas and opinions.
  • Contribute to a positive work environment.
  • Demonstrate flexibility and willingness to change.
  • Identify opportunities to improve clinical and administrative processes.
  • Make appropriate decisions, using sound judgment.
  • Use resources efficiently.
  • Search for less costly ways of doing things.
  • Speak up when team members appear to exhibit unsafe behavior or performance.
  • Continuously validate and verify information needed for decision making or documentation.
  • Stop in the face of uncertainty and takes time to resolve the situation.
  • Demonstrate accurate, clear and timely verbal and written communication.
  • Actively promote safety for patients, families, visitors and co-workers.
  • Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.


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