Tax Office Assistant

7 days ago

Ellington, Connecticut, United States Town of Ellington, Connecticut Full time
Job Summary

The Town of Ellington, Connecticut is seeking a highly skilled and detail-oriented individual to fill the role of Deputy Tax Collector. As a key member of the Tax Office team, the successful candidate will be responsible for providing technical and administrative assistance in the billing, collecting, and crediting of taxes, refuse charges, sewer user charges, and assessments.

Key Responsibilities
  • Assist in the preparation of tax information for processing of tax bills by service firm; receive, post, and reconcile payments by computer entry in an automated tax collection system.
  • Maintain financial records, including receiving and crediting of taxes, and any special assessments or charges; assist Tax & Revenue Collector in preparing required reports for the Boards of Selectmen and Finance Officer/Treasurer, and to state and federal agencies.
  • Receive and reconcile general fund money; reconcile tax receipts; prepare bank deposits and cash-outs.
  • Maintain and update escrow accounts and real property transfers.
  • Answer telephone inquiries regarding tax payments or delinquents, calculate interest, and advise taxpayers.
  • Prepare and distribute tax bills, delinquent notices, and adjusted tax bills; deposit funds; prepare monthly reports to reconcile with Tax & Revenue Collector's reports.
  • Perform supplemental billings on motor vehicle and real property throughout the fiscal year; prepare and process tax warning notices; prepare and file lien certificates and lien releases, as appropriate; report information on delinquent taxpayers to the State Department of Motor Vehicles on a regular basis.
  • Operate automated cash register to register and receive, validate, and post payments.
  • Perform arithmetic computations, requiring absolute accuracy in examining, verifying, and correcting tax and interest amounts.
  • Attend counter, utilizing validator to collect cash; issue receipts.
  • Provide information and assistance to attorneys, banking officials, and the general public, including information on State tax laws, how tax amounts are calculated, and how interest accrues.
  • Assist, assign, and train employees as needed.
  • Perform other related duties as assigned.
Requirements
  • Ability to prioritize work.
  • Knowledge of tax assessment policies and procedures.
  • Working knowledge of regulations, ordinances, and statutes affecting tax and water pollution control matters, land records, and related legal instruments.
  • Knowledge of modern office equipment, practices, and procedures.
  • Knowledge of accounting and financial record keeping.
  • Must have ability to balance worksheets and cash controls.
  • Must be proficient in use of a computer with an automated tax collection application, utilities applications, and Microsoft Office products primarily in Excel and Word and database software applications.
  • Demonstrated ability to perform data entry application, using computer systems, with speed and accuracy.
  • Ability to perform detailed work involving written or numerical data, and to make arithmetic calculations rapidly and accurately.
  • Ability to establish good working relationships with other employees and the public.
  • Ability to explain tax policies and procedures to the general public.
  • Ability to collect data as directed.
  • Ability to enter and retrieve information in an automated system.
  • Ability to train, lead, and assign work to clerical staff.
  • Ability to maintain confidentiality.
Working Conditions

The successful candidate will be required to work in an office environment, including exposure to computer screens and other office equipment. The position will also require standing for considerable amounts of time during collection periods. The ability to lift and carry rate books and computer paper, as well as occasional lifting of up to 15 pounds, is also required. The position will involve periodic significant amounts of stress involving public contact and pressure to perform tasks with deadlines.

Education and Experience

The Town of Ellington, Connecticut is seeking an individual with an Associate's Degree in Accounting, plus 1-2 years of experience in accounting work, or an equivalent combination of education, training, and experience. Certification as a Municipal Tax Collector or the ability to become certified is also required. The successful candidate must be bondable.

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