Administrative Operations Specialist
7 days ago
Mortenson is a leading construction company with expertise spanning various markets, including sports, renewable energy, data centers, healthcare, and more. Our team of experts strives to create a lasting positive impact on the built environment.
Job DescriptionThis role is responsible for providing high-quality administrative support to the Wind Operating Group. The successful candidate will be responsible for performing regular administrative tasks, coordinating meetings, managing calendars, scheduling travel, and maintaining office organization.
Responsibilities- Perform administrative tasks and maintain office organization.
- Coordinate meetings with internal team members and external guests.
- Manage calendars and schedule travel.
- Greet visitors and customers.
- Schedule catering for meetings.
- Set up and manage filing systems.
- Prepare documents, records, and files.
- Proofread and inspect communications and documents.
- Prepare billing and invoices as needed.
- Assist project managers with data flow and Procore management.
- Maintain Professional Engineering License tracking.
- Assist new hires with technology ordering, onboarding, and orientation.
- Track and communicate training.
- Oversight of shipping and receiving of UPS and other packages.
- Maintain floor's kitchen and copy room supplies.
- Strong attention to detail.
- Excellent organizational and multi-tasking skills.
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint, as well as Procore.
- Active listening skills and effective communication.
- Positive attitude and strong customer service skills.
- Associate or bachelor's degree preferred.
- Minimum three years of administrative support experience.
Mortenson offers a comprehensive benefits program to support the health, financial security, and work-life balance of its team members and their families. Benefits include:
- Medical and prescription drug plans.
- Dental plan.
- 401k retirement plan with generous matching and profit-sharing contributions.
- Paid time off, holidays, and other paid leaves.
- Life, AD&D, and disability insurance.
- Employee assistance program online mental health tool and concierge.
- Tuition reimbursement.
- Adoption Assistance.
- Gym Membership Discount Program.
- Identity Theft Protection.
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