Chief Administrative Officer
6 days ago
We are seeking a highly skilled and experienced Chief Administrative Officer to support our CEO at Trandon Associates, Inc.
This is a unique opportunity to work in Manhattan's Financial District, supporting a high-profile plaintiff's personal injury law firm.
Estimated Salary: $80,000 - $110,000 per yearJob ResponsibilitiesThe successful candidate will be responsible for:
- Scheduling and calendar management for both business and personal calendars
- Acting as a gatekeeper for the CEO, ensuring seamless communication and correspondence
- Assisting with HR-related issues, maintaining confidentiality and discretion at all times
- Taking, screening, and vetting all phone calls for the CEO, handling sensitive and confidential matters
- Producing compliance reports to facilitate the CEO's ability to lead the firm effectively
- Liaising directly with various doctor's offices and medical facilities, coordinating logistics and communication
- Entering tasks into Outlook and Asana, ensuring timely completion and staff coordination
- Running personal errands as needed, demonstrating flexibility and adaptability
- Drafting slides, meeting notes, and documents, showcasing strong writing and communication skills
- Managing contacts in Outlook, maintaining accurate and up-to-date records
- Performing ad hoc projects, demonstrating initiative and problem-solving skills
The ideal candidate will have:
- A Bachelor's Degree, preferably in Business Administration or a related field
- At least 7 years of experience as an Executive Assistant and Personal Assistant, with a proven track record of success
- Fluency in Spanish, with excellent language skills and cultural competence
- Proficiency in Microsoft Office suite, with expertise in calendar management and data entry
- Strong organizational, time management, and prioritization skills, with the ability to multi-task and meet deadlines
- Excellent interpersonal, written, and verbal communication skills, with a commitment to confidentiality and discretion
- Experience in managing multiple priorities, administrative coordination, and logistics, with a focus on efficiency and effectiveness
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