Chief Administrative Officer

6 days ago


New York, New York, United States Trandon Associates, Inc Full time
Job Overview

We are seeking a highly skilled and experienced Chief Administrative Officer to support our CEO at Trandon Associates, Inc.

This is a unique opportunity to work in Manhattan's Financial District, supporting a high-profile plaintiff's personal injury law firm.

Estimated Salary: $80,000 - $110,000 per yearJob Responsibilities

The successful candidate will be responsible for:

  • Scheduling and calendar management for both business and personal calendars
  • Acting as a gatekeeper for the CEO, ensuring seamless communication and correspondence
  • Assisting with HR-related issues, maintaining confidentiality and discretion at all times
  • Taking, screening, and vetting all phone calls for the CEO, handling sensitive and confidential matters
  • Producing compliance reports to facilitate the CEO's ability to lead the firm effectively
  • Liaising directly with various doctor's offices and medical facilities, coordinating logistics and communication
  • Entering tasks into Outlook and Asana, ensuring timely completion and staff coordination
  • Running personal errands as needed, demonstrating flexibility and adaptability
  • Drafting slides, meeting notes, and documents, showcasing strong writing and communication skills
  • Managing contacts in Outlook, maintaining accurate and up-to-date records
  • Performing ad hoc projects, demonstrating initiative and problem-solving skills

The ideal candidate will have:

  • A Bachelor's Degree, preferably in Business Administration or a related field
  • At least 7 years of experience as an Executive Assistant and Personal Assistant, with a proven track record of success
  • Fluency in Spanish, with excellent language skills and cultural competence
  • Proficiency in Microsoft Office suite, with expertise in calendar management and data entry
  • Strong organizational, time management, and prioritization skills, with the ability to multi-task and meet deadlines
  • Excellent interpersonal, written, and verbal communication skills, with a commitment to confidentiality and discretion
  • Experience in managing multiple priorities, administrative coordination, and logistics, with a focus on efficiency and effectiveness


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