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Payroll and Compliance Coordinator

2 months ago

Moline, Illinois, United States Home Instead of Illinois Full time
Job Description

**Job Summary:**

The Payroll and Compliance Coordinator is a critical role within Home Instead of Illinois, responsible for ensuring the accuracy and compliance of payroll and billing processes. This position requires a high level of attention to detail, organizational skills, and the ability to maintain confidentiality.

Key Responsibilities:

  • Assist with the preparation and processing of invoices for clients, ensuring timely and accurate billing.
  • Support accounts receivable (AR) and accounts payable (AP) tasks, maintaining accurate records and documentation.
  • Process payrolls for all employees, including hourly, salaried, and commissioned staff, and maintain accurate payroll records.
  • Assist with benefits administration, including unemployment claims and workers' compensation.
  • Perform data entry and record-keeping tasks, ensuring accurate employee records and compliance with regulatory requirements.
  • Audit client and employee digital files regularly to ensure accuracy and compliance.
  • Conduct quarterly audits of client files and employment records to ensure compliance with Illinois licensure requirements.
  • Assist with HIPAA compliance and maintain confidentiality of sensitive information.
  • Update the Business Manager on any compliance concerns, problems, or issues within the business in a timely manner.

Secondary Responsibilities:

  • Assist with conducting reference checks, criminal background checks, and motor vehicle checks on Care Professionals, following Home Instead Senior Care standards.

Critical Numbers:

  • 100% accuracy of client and caregiver files in accordance with Home Instead Senior Care Standards and Local, State, and Federal Laws.
  • Monthly audit and compliance reports completed for all franchises and submitted to the Business Manager.

Job Requirements:

  • High school diploma or equivalent required.
  • 1-2 years of experience in payroll, compliance, or a related field.
  • Excellent organizational and communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office and HRIS systems.