Executive Support Specialist

3 days ago


San Diego, California, United States Lot Management Full time

Lot Management is seeking a highly organized and experienced Administrative Liaison to provide professional support to our leadership team. This is a full-time position with an estimated salary of 107,000 - 142,000 DOE.

About the Job

This role requires a high level of organization, strong computer skills, and a background handling both professional and personal business.

Responsibilities
  • Schedule Management: Plan, coordinate, and manage complex schedules for the Executive and his various businesses.
  • Project Coordination: Effectively manage several projects at a given time, ensuring timely and accurate completion.
  • Event Organization: Organize professional events, meetings, and engagements, ensuring all logistics run smoothly.
  • Communication: Liaise with internal teams, clients, and external partners to ensure seamless communication and task execution.
  • Customer Service: Serve as a key point of contact for the Executive and his businesses, delivering exceptional service and professionalism.
Requirements
  • Experience: Minimum of 7 years of experience as an executive assistant, ideally in a fast-paced environment.
  • Organizational Skills: Proven ability to prioritize and manage multiple tasks with accuracy and attention to detail.
  • Tech Proficiency: Advanced proficiency in Microsoft Office Suite.
  • Customer Service: Strong interpersonal and communication skills, with a professional demeanor.
  • Problem-Solving: Resourceful and proactive in finding solutions to challenges with the ability to juggle several conflicting priorities.
  • Self-starter: Comfortable working independently, taking initiative, and anticipating needs.
  • Coordination: Experience coordinating various events and skilled at project management.
  • Flexibility: Must be willing to periodically work "off hours" and potentially weekends.


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