Academic Department Coordinator
6 days ago
Amherst College invites applications for the Academic Department Coordinator position in the Department of Environmental Studies. This is a part-time, year-round position (20 hours per week) with an hourly pay rate between $27.00-$30.00 commensurate with experience.
The successful candidate will provide comprehensive administrative support in all areas of operation in the department. They will perform a wide range of detail-oriented tasks in a fast-moving environment and serve as the first point of contact for the department on campus.
Key Responsibilities- Administration of Departmental Business
- Support chairs and faculty in carrying out departmental business according to the academic calendar.
- Coordinate and attend departmental meetings, prepare relevant materials, and take meeting minutes as appropriate.
- Assist in reappointment, tenure, and promotion processes, including managing course evaluation and retrospective letter process for tenure-line faculty.
- Assist in faculty searches, including coordination of search process logistics.
- Support faculty and chair with occasional administrative items such as equipment requests and external reviews.
- Coordinate department's annual prizes and fellowships for majors.
- Curricular and Major Support
- Serve as a first point of contact for the Environmental Studies Department.
- Assist in coordinating scheduling and listing of Environmental Studies courses.
- Administer majors' records, including declarations of the major, progress in the major, and assigned advisor.
- Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, and other academic matters.
- Event Management
- Assist with planning and execution of events, including coordination of venues, receptions, and publicity.
- Process receipts and reimbursements for student-led events.
- Budget Support, Financial Transactions, and Student Employment
- Administer and track expenses for departmental and gift accounts.
- Process purchase orders, invoices, and reimbursements.
- Monitor budgets in collaboration with the department chairs and director of academic finance.
- Coordinate and maintain student employment, including teaching and research assistants, research fellows, and casual hiring.
- Communications and Office Management
- Maintain departmental website, newsletter, and announcements.
- Coordinate schedules and stock supplies in common spaces.
- Serve as liaison between the department and diverse community of students, faculty, and staff across campus, Five College community, and public.
Requirements
- High school degree or equivalent.
- One year of related experience.
- Strong written and verbal communication, interpersonal, time-management, organizational, and diplomacy skills.
- Ability to take initiative, work independently, and work collaboratively.
- Demonstrate a high level of attention to detail.
- Sensitivity to issues of confidentiality.
- Familiarity with Google Workspace and/or Microsoft Office (or similar platforms).
- Experience or willingness to work collaboratively with a diverse community.
Preferred Qualifications
- Associate's or Bachelor's degree.
- Accounting and/or budget management skills.
- Three years or more of related experience at a higher education institution.
- Experience working with Workday or other ERP software.
Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement. The estimated salary for this position is $27.00-$30.00 per hour, based on experience.
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