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Staff Accountant and Contract Administrator

2 months ago

Anchorage, Alaska, United States Cornerstone General Contractors Full time
Job Summary

The Contract Administrator and Accounting Specialist is an exempt position that assists with accounting and project management administrative duties. This role oversees and performs administrative functions concerned with a project and assists with contract compliance and cost control.

Key Responsibilities
  • Maintain and reconcile general ledger (GL) entries in accordance with GAAP standards and ensure accuracy of all assigned ledgers.
  • Utilize internal reports and other project documents to assist with monthly billings to owner.
  • Review, evaluate, and enter monthly billings and payments in Sage.
  • Receive and enter project cash receipts to ensure accurate accounting of all project-related costs.
  • Review subcontractor and supplier invoices for completeness, accuracy, and timely submission.
  • Ensure timely payments to subcontractors on receipt of required documents and payment for all completed work.
  • Prepare subcontractor pay application templates and distribute to subcontractors with detailed instructions.
  • Review weekly payroll processing batches for internal controls.
  • Perform other administrative duties as needed, to include but not limited to, answering inbound telephone calls, routing calls as needed, cross-training with accounting technicians and accounts payable, etc.
Contract Administrator Responsibilities
  • Provide direct support to project managers by preparing various project and accounting-related documents throughout the project life cycle.
  • Responsible for reviewing, verifying, and entering project budgets in Job Cost for numerous projects and assisting with completing contract reviews prior to execution.
  • Create new projects, new cost codes, and other required administrative data entry responsibilities as requested by project managers.
  • Record subcontract commitments to all applicable projects.
  • Ensure subcontractor compliance by maintaining, tracking, and updating required licenses and applicable insurance.
  • Prepare monthly Job Status Report templates, related Project Forecast templates, and ensure timely delivery to all project managers.
  • Order project insurance certificates and builders risk.
  • Assist with project union agreements.
  • Attend and participate, as needed, in all project review meetings and create physical and digital files for all projects.
Requirements
  • Excellent verbal and written communication skills.
  • Ability to multi-task and prioritize to meet tight deadlines.
  • Ability to read, interpret, and apply rules, regulations, policies, and procedures within a heavily regulated industry.
  • Ability to apply strong analytical and problem-solving skills to complex situations and positively affect overall outcomes.
  • Strong attention to detail and ability to proofread own work.
  • Proficient with Microsoft Office Suite or related software to include Teams.
Education and Experience
  • Associate Degree in General Studies, Business Administration, or Accounting; may substitute experience for education.
  • 2 years of construction industry or project management specialist-related experience.
  • 2 years of accounting experience.
  • 2 years of experience with Docusign, ProCore, Sage 300, or similar software.

Cornerstone General Contractors is an equal opportunity employer and welcomes applications from diverse candidates.