Administrative Support Coordinator for Mahtomedi High School

1 week ago


CiergessousMontfaucon, Grand Est, United States Mahtomedi Public Schools Full time

Mahtomedi Public Schools is seeking a highly skilled and detail-oriented Administrative Assistant to support the daily operations of the High School main office. This role plays a vital part in ensuring staff, students, and community members have the necessary resources and support.

About the Position

This administrative assistant will work closely with the Associate Principal, providing guidance and assistance to administrative staff, clerical staff, families, community members, students, and teaching and support staff. The successful candidate will possess excellent communication skills, both verbal and written, to interact positively with diverse groups.

The ideal candidate will have at least one year of experience working in an administrative support position or customer service role. A minimum of a high school diploma and 1+ years relevant work experience are required. The selected individual will demonstrate sound judgment in decision-making and work well with autonomy.

Key Responsibilities
  1. Provides guidance and assistance to administrative staff, clerical staff, families, community members, students, and teaching and support staff; resolves problems, answers questions, and makes appropriate decisions.
  2. Assists the high school principals with appointments and maintains calendars, schedules staff evaluations/observations.
  3. Manages building copy machines, troubleshoots issues, and schedules maintenance.
  4. Completes inventory maintenance and orders supplies.
  5. Coordinates and assigns student permits, lockers, and supervision.
  6. Assists with collections for student unpaid fees such as high school parking, classroom fees, and fines.
  7. Enters and maintains all State, Federal, and local truancy, attendance, and discipline reporting.
Additional Duties
  1. In partnership with Community Education, maintains district scheduler to manage the high school calendar and facilities through the Eleyo System.
  2. Receives and submits High School facility requests to the Eleyo System for reservations and tickets.
  3. Organizes and maintains the High School e-store for all financial transactions, including fines.
  4. Assists the High School Activities Department by reconciling cash boxes for gate receipts and program admission needs.
  5. Matches and verifies daily deposits with correct backup documentation. Works with the High School Activities Department to resolve discrepancies.
  6. Provides financial bookkeeping for all High School customer transactions. Receives, codes, and deposits revenue received by High School staff.
Salary and Benefits

The salary for this position is $24.47 per hour (refer to clerical contract). In addition to a competitive hourly rate, Mahtomedi Public Schools offers a comprehensive benefits package, including medical, dental, life insurance, vision discount plan, 403b retirement savings plan, and district match, as well as generous time off and holidays.

Equal Employment Opportunity

Mahtomedi Public Schools is committed to creating a welcoming and inclusive environment for all employees and students. We strive to foster a culture of respect, equity, and diversity, and do not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age, or sexual orientation.



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