Office Management Specialist

18 hours ago

Charleston, South Carolina, United States Sterile Services Co Full time
Job Overview

We are seeking a highly skilled Business Support Manager to join our team at Sterile Services Co. The successful candidate will be responsible for providing strategic support to our executive team, managing office resources, and ensuring smooth operations in our busy office environment.

About the Role:

  • Provide strategic support to the executive team, including preparing reports, analyzing data, and making recommendations.
  • Manage office resources, including facilities management, supplies procurement, and maintenance of equipment and systems.
  • Supervise administrative staff, including receptionists, administrative assistants, and office support personnel, and provide guidance and support as needed.
  • Implement and maintain efficient office policies and procedures, ensuring compliance with company guidelines and regulatory requirements.
  • Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff members.
  • Assist in the recruitment and onboarding process of new employees, including coordinating orientation programs and maintaining employee records.
  • Manage office correspondence, including emails, phone calls, and mail distribution, ensuring timely and accurate responses.
  • Maintain and update office policies, employee handbooks, and other relevant documentation.
  • Foster a positive and inclusive office culture by organizing employee engagement activities, events, and celebrations.
  • Address employee concerns, provide support, and escalate issues as necessary to maintain a harmonious and productive work environment.

Requirements:

  • Bachelor's degree in business administration, management, or a related field. Relevant experience may be accepted in lieu of a degree.
  • Proven experience as a Business Support Manager or in a similar role, with a track record of effectively managing office operations.
  • Strong organizational and multitasking skills to handle multiple responsibilities and prioritize tasks in a fast-paced environment.
  • Excellent communication and interpersonal skills to interact with employees at all levels and external stakeholders.
  • Proficiency in using office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with office management systems.
  • Strong problem-solving and decision-making abilities to address issues and make informed judgments.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Knowledge of health and safety regulations and procedures to ensure a safe and compliant work environment.

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