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Customer Support Operations Supervisor

2 months ago


San Francisco, California, United States Clipboard Health Full time
About the Position

As a pivotal leader in our customer support division, your primary role is to serve as an exceptional mentor.

Your responsibilities include providing constructive feedback to agents, identifying underlying causes of performance challenges, and actively training team members to address the issues you uncover.

You uphold high standards for your team, not hesitating to communicate when performance does not meet expectations, while always prioritizing the customer experience in every interaction. You will establish SMART goals aimed at enhancing performance and deliver feedback that aligns with our quality standards.

Your willingness to engage directly with customer concerns will enable you to become a product authority, allowing you to offer valuable coaching to your agents.

Daily Responsibilities

- Monitor agent performance closely, focusing on quality, productivity, and attendance metrics, with the goal of maintaining quality assurance scores above 90%.

- Provide ongoing coaching to agents based on quality assurance feedback, performance metrics, customer survey results, and your own observations of ticket handling.

- Occasionally manage escalated customer complaints.

- Ensure agents adhere to their schedules and meet productivity expectations.

- Maintain detailed coaching logs and deliver regular written feedback to team members.

- Navigate our support systems effectively, utilizing tools such as Zendesk, Metabase, and Five9.

- Listen to team members' concerns and resolve any conflicts or issues.

- Initiate performance management steps when necessary for underperforming team members.

- Delegate responsibilities to high-potential team members to foster a culture of learning and development.

- Propose and lead team-building initiatives to enhance team morale.

Essential Qualifications

- Proven coaching experience, having directly contributed to the improvement of others' performance.

- Background in customer service, with experience in a customer-facing role.

Your Initial Days

30 Days

You will become a product expert and immerse yourself in support operations, learning to excel in the role so you can effectively coach your future agents.

60 Days

You will assess your team's performance and create your first set of SMART goals for each agent to help them achieve their targets. You will also begin providing regular written feedback and establish a consistent coaching routine.

90 Days

Your team will be achieving above 90% on quality metrics.

For those not meeting expectations, you will have a clear plan in place to guide their improvement.

System Requirements

- Minimum 15Mbps wired internet connection

- Minimum i5 processor or equivalent

- Minimum 12GB RAM

- Quiet working environment

- Reliable power and internet connection

This position is fully remote, operating 24/7 with a rotating schedule.

Team members are expected to accommodate overlapping hours with EST/PST time zones and may need to work weekend shifts during emergencies, while enjoying flexibility for leave on other weekdays.