Administrative Support Specialist

1 week ago


Detroit, Michigan, United States XTalk Prep Full time
Job Summary

XTalk Prep Consultants is seeking a highly organized and proactive Personal Assistant to provide high-level administrative support to senior management. The ideal candidate will be able to manage a variety of administrative duties with discretion and professionalism.

Key Responsibilities
  • Manage and organize the executive's calendar, including scheduling appointments, meetings, and events.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries.
  • Handle confidential information with discretion and professionalism.
  • Prepare reports, presentations, and correspondence on behalf of the executive.
  • Assist with personal tasks, such as running errands or managing household matters, as required.
  • Serve as the primary point of contact between the executive and internal/external stakeholders.
  • Maintain office systems, including data management and filing.
  • Perform other administrative tasks as needed to ensure smooth operations.
Requirements
  • Proven experience as a Personal Assistant or in a similar administrative role.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication skills.
  • Ability to handle sensitive information with discretion.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Ability to prioritize tasks and work under pressure.
  • Professional demeanor and ability to interact with high-level executives.
  • Strong problem-solving abilities and attention to detail.
Benefits
  • 401(k) retirement plan with employer matching.
  • Accidental Death & Dismemberment (AD&D) insurance.
  • Comprehensive dental insurance.
  • Disability insurance for added financial protection.
  • Opportunities for career growth and development.
  • Bonus opportunities for outstanding performance.


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