Financial Operations Specialist

4 days ago

Wilmington, Delaware, United States Town of Morrisville, NC Full time

Job Summary:

The Town of Morrisville, NC is seeking a highly skilled Financial Operations Specialist to join our team. As a key member of our finance department, you will be responsible for performing responsible para-professional work in the execution of accounts receivable and accounts payable functions.

Key Responsibilities:

  • Receives and processes invoices from vendors, analyzes authorized invoices, and matches them with open purchase orders.
  • Monitors vendor accounts to ensure payments are up to date, reconciles vendor statements, and researches and corrects discrepancies efficiently.
  • Corresponds with vendors and departments to respond to inquiries, complaints, and discrepancies, and analyzes outstanding purchase order reports to notify departments of missing documentation or discrepancies.
  • Reviews invoices for unusual and special circumstances, such as sales tax omissions, insurance coverage, or freight issues, and coordinates with departments and conducts research as required.
  • Enters a variety of information into computer systems, checks for accuracy with expenditure approval lists prior to running checks, and processes disbursements via online payables, electronic payments, or in-house checks.
  • Reconciles various accounts by identifying errors in posting or omissions and applies appropriate accounting standards.
  • Reviews and audits expense reports to ensure compliance with Town policies and develops recommendations on accounts payable operations to present to supervisors.
  • Orients and trains new staff on accounts payable processing and serves as a Function Lead for new ERP systems regarding management of accounts payable modules, including P-Card import processes.
  • Monthly reconciliations of various vendor payments, such as Duke Energy and the Town of Cary.
  • Performs other duties as required.

Requirements:

  • Knowledge of accounting practices, laws, methods, programs, accounting procedures, and business office operations.
  • General knowledge of governmental accounting procedures and fiscal management.
  • Ability to interpret guidelines, pay attention to detail, work independently on responsible and confidential assignments, collect and analyze information, make relevant decisions, and exercise sound and accurate judgment.
  • Ability to develop and maintain effective working relationships, prepare reports, and keep accurate records.

Education and Experience:

Any combination of education and experience equivalent to an Associate's Degree in accounting or business administration with some accounting experience in the areas of accounts receivable and accounts payable.

Benefits:

The Town of Morrisville offers a comprehensive benefits package to all regular, full-time employees, including flexible work arrangements, employer-paid medical and dental insurance, participation in the North Carolina Local Government Employees' Retirement System, and more.

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