Performing Arts Center Coordinator

4 weeks ago

New York, New York, United States PAC NYC Full time
About the Role

The Events Coordinator at PAC NYC is responsible for overseeing the logistics, administration, and coordination of events and rentals at the Perelman Performing Arts Center. This role will support the work of our Events team in building a robust and diverse portfolio of events and rentals at PAC NYC's new performing arts space.

Key Responsibilities
  • Work closely with the Events senior management team to provide planning and on-site coordination support for events and rentals.
  • Record and track all new rental inquiries, including oversight of the rentals email inbox and support initial site tours as needed.
  • Manage rental and event databases and calendars, including Excel event trackers, the YESPlan calendar, Cvent, and SharePoint folders.
  • Coordinate events from client discussions and planning to execution and completion with creative problem-solving and attention to detail.
  • Work cross-functionally and distribute event information with other departments for events, including the catering team, production, operations, security, and audience services.
  • Maintain positive client relationships to encourage successful events and repeat business.
  • Support in developing marketing materials and coordinating promotional efforts for rentals at PAC NYC.
  • Handle finance requests for the department, including some rental budget creation, managing purchase orders, invoices, and working with the PAC NYC Finance team.
  • Support in developing and improving the systems, processes, and tools used by the Events team to enhance and improve workflow, collaboration, communication, and impact.
Requirements
  • 2+ years of experience in events coordination and execution, with sales and performing arts center experience preferred.
  • Strong interpersonal and relationship-building skills.
  • Ability to work some nights and weekends as needed.
  • A team player who doesn't look at any task as too small.
  • Excellent written and verbal communication skills.
  • Ability to work under pressure and meet deadlines.
  • Technical proficiency required, including experience in using Excel.
  • Detail-oriented with strong organizational skills.
  • Passion for the performing arts and a commitment to PAC NYC's mission.

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