Accounts Payable Specialist
3 weeks ago
MMS Group is seeking a detail-oriented and organized Accounts Payable Specialist to join our team in Suffern, NY.
Key Responsibilities:
- Manage assigned portfolio of sites and perform all AP duties associated with those sites.
- Collaborate with Property Accountants and Property Managers to ensure timely and accurate payment of vendor invoices.
- Review and verify invoices for proper authorization and ensure adherence to authorized signature list approvals.
- Reconcile vendor statements, research, and correct discrepancies.
- Provide excellent customer service to internal staff and external vendors.
- Maintain accurate and up-to-date files and documentation, adhering to company policies and accounting practices.
- Monitor operating cash balance and ensure timely payment of all property bills.
- Assist with year-end audit requests and monitor bank reconciliations for outstanding issues.
- Manage general ledgers for multiple properties and prepare detailed monthly and year-end paperwork.
- Reconcile and analyze all balance sheet accounts, including reviewing loan documentation and agreements to ensure proper accounting practices.
- Analyze and reconcile Gross Potential Rent for multiple properties.
- Ensure proper coding of all invoices or payables associated with assigned entities.
- Prepare monthly financial management reports for board meetings and review monthly budget to actual variance reports.
- Review bank loan balances, escrows, and reserves, and analyze and prepare mortgage payments for the entire company.
- Coordinate with Regional, site, and Property Managers.
Requirements:
- Bachelor's Degree in Accounting or Business preferred.
- 1-2 years of experience in Accounting.
- Excellent numerical and analytical skills.
- Attention to detail.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Experience with OneSite Software a plus.
- Strong interpersonal skills to communicate with owners, clients, and senior staff.
MMS Group is an Equal Opportunity Employer.
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