Accounts Payable Specialist

3 weeks ago


Suffern, New York, United States MMS Group Full time
Accounts Payable Specialist

MMS Group is seeking a detail-oriented and organized Accounts Payable Specialist to join our team in Suffern, NY.

Key Responsibilities:

  • Manage assigned portfolio of sites and perform all AP duties associated with those sites.
  • Collaborate with Property Accountants and Property Managers to ensure timely and accurate payment of vendor invoices.
  • Review and verify invoices for proper authorization and ensure adherence to authorized signature list approvals.
  • Reconcile vendor statements, research, and correct discrepancies.
  • Provide excellent customer service to internal staff and external vendors.
  • Maintain accurate and up-to-date files and documentation, adhering to company policies and accounting practices.
  • Monitor operating cash balance and ensure timely payment of all property bills.
  • Assist with year-end audit requests and monitor bank reconciliations for outstanding issues.
  • Manage general ledgers for multiple properties and prepare detailed monthly and year-end paperwork.
  • Reconcile and analyze all balance sheet accounts, including reviewing loan documentation and agreements to ensure proper accounting practices.
  • Analyze and reconcile Gross Potential Rent for multiple properties.
  • Ensure proper coding of all invoices or payables associated with assigned entities.
  • Prepare monthly financial management reports for board meetings and review monthly budget to actual variance reports.
  • Review bank loan balances, escrows, and reserves, and analyze and prepare mortgage payments for the entire company.
  • Coordinate with Regional, site, and Property Managers.

Requirements:

  • Bachelor's Degree in Accounting or Business preferred.
  • 1-2 years of experience in Accounting.
  • Excellent numerical and analytical skills.
  • Attention to detail.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Experience with OneSite Software a plus.
  • Strong interpersonal skills to communicate with owners, clients, and senior staff.

MMS Group is an Equal Opportunity Employer.



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